Grant and Contract Administrator II

CP11 University of New Hampshire; Durham (NH); On-site; USD 58,000 - 103,000; Full time

Job summary

University of New Hampshire in Durham, NH is hiring for a finance professional responsible for managing federal letter of credit drawdowns, invoicing to sponsors, and detailed financial reporting for externally sponsored programs.

The role requires a bachelor’s degree in finance or business and at least 4 years of related experience, with strong skills in MS Excel and Workday. The University emphasizes compliance with federal regulations and efficient collaboration across units.

Qualifications

• Bachelor’s degree in finance or business required.
• 4 years of experience in sponsored projects administration, budgeting or related field, or equivalent combination of education and experience.
• Excellent communication skills and ability to translate numbers into narratives.
• Strong MS Excel skills and familiarity with Workday and federal regulations.

Responsibilities

• Manage letter of credit drawdowns and related reconciliations.
• Prepare and submit invoices to federal, state, and other external sponsors on time.
• Prepare complex financial reports for grants and contracts; assist with unbilled schedules.
• Maintain grant accounting setup and update award records in systems including Workday.
• Support year-end close, sponsor audits, and financial analysis of F&A costs.
• Coordinate closeouts and reporting for assigned departments; ensure compliance with regulations.

Skills

Letter of Credit Management

Invoicing

Grant accounting in Workday

Financial reporting

Education

Bachelor's degree in finance or business

Tools

Workday

MS Excel

Job description

Duties and Responsibilities

Federal Letter of Credit Management Responsible for managing letter of credit drawdowns Reconciliations and financial reporting of funds for externally sponsored programs, utilizing the Internet and various on-line automated financial systems. Invoicing Prepare and submit complex, cumulative and detailed invoices to federal and state agencies, foundations and other external sponsors on a timely basis for grants and contracts assigned by supervisor. Coordinate submissions with other units as required. Reporting Prepare and submit complex, cumulative and detailed financial reports as required for assigned grants and contracts. Prepare management reports for unbilled grants and contracts assigned. Prepare complex accounting analysis for F&A costs and fringe benefit charges for grants and contracts. Prepare journal entries for adjustments as needed. Account Maintenance Maintain grant accounting setup for grants and contracts assigned. Set-up grant billing and event records and update as needed. Update accounts for changes made to award documents for in systems for billing, drawdowns, and reporting activities. Troubleshoot billing problems. Cash Management Record cash receipts to correct funds through application of payment process for letter of credit collections. Monitor collections on assigned accounts until escalating over 90 days past-due to AFC Director. Other Initiate and process journal entries to the various accounts and ledgers. Assist in the year-end closing of accounts and in the preparation of schedules for financial or payroll reports. Provide support for sponsor audits as requested. Provide backup to other Financial Research Administrators. Serve as an accounting and financial analysis resource to STAR and SPA. Coordinate award closeouts for assigned departments and process closeouts in Workday workflow to final closeout. Maintain working knowledge of federal financial regulations and sponsoring agency terms/conditions. Provide information as requested. Monthly compliance checks and follow-up as needed. Other duties as assigned.

Requirements

Minimum Education & Experience Bachelor’s degree in field related to finance or business and 4 years of experience in sponsored projects administration, negotiation, budgeting or related field, or equivalent combination of education and experience. Knowledge, Skills, & Abilities: Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others. Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas). Knowledge of Workday Knowledge of state/private agencies' regulations/procedures applicable to grants, contracts, and ethical conduct of research. Knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines. Ability to work independently with minimal supervision. Excellent mathematical and analytical skills Demonstrated experience using institutional systems. General knowledge of office procedures and operations. Skill in data entry with minimal errors. Ability to accurately prepare and maintain records, files, reports and correspondence. Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to communicate effectively in writing and verbally as well as the capability to work well under pressure in an environment with deadlines is a necessity. Must be able to translate and summarize numbers into understandable narratives to others and make independent decisions.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range: $57,590.00 - $102,850.00 The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations.

More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location: Durham

The University System of New Hampshire is the largest provider of postsecondary education in the Granite State. With approximately 30,000 enrolled students annually and more than 90,000 alumni living in state, the institutions of the University System - the University of New Hampshire - Durham, the University of New Hampshire School of Law, the University of New Hampshire at Manchester, Plymouth State University, and Keene State College - have a direct impact on hundreds of thousands of New Hampshire citizens every year.