GRANTS PROGRAM COORDINATOR

The State of New Hampshire; Concord (NH); On-site; USD 43,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Dental plan

Flexible spending healthcare and child

Retirement plan

Paid holidays and generous leave

Life insurance

Wellness program

Job summary

The Grants Program Coordinator (Financial Analyst) position at the State of New Hampshire, Grants Management Bureau, located in Concord, NH, oversees fiscal activities of multiple grants, including budgeting, invoicing, and reporting. The role requires strong analytical skills and experience with federal grant management and compliance with 2 CFR 200.

Primary responsibilities include preparing grant-related documents, monitoring reimbursements, and coordinating quarterly reports while ensuring

Qualifications

• Bachelor's degree and 4 years of experience or equivalent combination of 8 years of education and experience.
• Experience in accounting, public or business administration, grants, finance or related field.
• Must pass fingerprint and motor vehicle record checks for suitability with confidential information.

Responsibilities

• Oversees Grants Receivable for federal, state and non-profit grants and ensures revenue and expenditures are posted timely.
• Coordinates analysis from local to state agencies and maintains relations with stakeholders to ensure program compliance.
• Monitors expenditures and prepares/reconciles reports in secure federal systems, ensuring compliance with grant regulations.

Skills

Grant management experience

Fiscal accountability

Education

Bachelor's degree

Equivalent combination of 8 years education and experience

Job description

Job Title

GRANTS PROGRAM COORDINATOR (Financial Analyst)

Employer

State of New Hampshire, Department of Safety, Division of Administration, Grants Management Bureau

Location

Concord NH 03301

Employment Type

Full-time

Salary

$31.33/hour - $42.60/hour

Summary

Coordinates and reports the fiscal activities of assigned federal, state and non-profit grants within the Department of Safety to include managing, tracking, auditing and reporting department expenditures, budgeting, requisitioning purchases, and completing invoice payments. Performs other administrative and fiscal duties in the Grants Management Bureau (GMB) including fiscal operation and programmatic management of subawards to ensure compliance with grant requirements.

Minimum Qualifications

• Education/Experience: Bachelor's degree and 4 years of experience OR equivalent combination of 8 years of education and experience after completion of high school. Education and experience must be in accounting, public or business administration, grants or business management, finance, economics or related field.
• License/Certification: None
• Other Requirements: Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.

Preferred Qualifications

• Experience with Federal grant management and fiscal accountability is preferred.

Responsibilities

• Oversees Grants Receivable for assigned Federal, State and Non-Profit Grants with NHFirst, to ensure the department revenue is appropriately allocated and federal expenditures payments are posted timely and accurately. Prepares and maintains fiscal documents related to the grants utilizing multiple advanced excel spreadsheets.
• Coordinates the analysis and tracking of information from the local, county, regional and State agencies associated with the Homeland Security, Non-Profit and other grant funding including creation and monitoring of required quarterly reports from sub awardees. Establishes and maintains working relationships with the stakeholders, State and Federal officials associated with the individual grants, advising on federal, state and local regulations to maintain program compliance.
• Monitors the expenditures of Federal, State and Non-Profit grants and other appropriations within the Department as assigned and requests reimbursement from other agencies accordingly. Files and tracks quarterly, semi-annual, and annual fiscal and companion narrative reports into secure Federal systems.
• Utilizes various State and Federal fiscal systems in the reporting, paying, and managing of various grant projects to ensure fiscal integrity of grant programs. Maintains operational and procedural controls to ensure that the Department is in compliance with fiscal and federal regulations associated with each grant.
• Reviews intergovernmental receivable/payables as they pertain to specific federal receivables and allowable expenditures. Ensures that revenues and expenditures are reconciled in the grant(s) sub-ledgers to the final posted accounts maintained in NHFirst (state book of record). Ensures these reports are prepared and available for review by management.
• Prepares invoices, drafts grant related correspondence, prepares grant award documents, and enters requisitions for grants and GMB needs. Manages and prepares grant related items that require Fiscal Committee and Governor and Council approval. Performs required closeout and equipment tracking/inventory protocols to comply with grant requirements and 2 CFR 200.
• Coordinates with staff in relation to overseeing the fiscal reporting on federal grant programs at the Federal and State level as required within GMB. Prepares and conducts training on compliance points for unit staff and agency liaisons.
• Researches, analyzes, and develops additional related funding sources to support the technical implementations of grant programs.
• Reconciles state appropriations including tracking Federal and State expenses culminating in electronic cash drawdowns which result in mapping detailed fiscal outcomes to grant reports/expenditure tracking on a regular basis. Completes the cash receiving process and files requisite documentation according to established procedures.
• Analyzes and evaluates agency policies, program implementation procedures, and collected data to monitor relevance of program specific objectives, assess policy effectiveness, and recommend changes to enhance program impact and efficiency including reporting and application templates for use by sub-awardees including the use of software to create fillable online forms.
• Assembles single audit information for the bureau of financial reporting website. Prepares NH First Exhibit K (accounts receivable) year-end documents pertaining to the state and federal grants specific to Department of Safety Divisions at fiscal year-end. Responds to requests for information from State and Federal auditors.

Benefits

• HMO or POS Medical and Prescription Drug Benefits: The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state-paid life insurance plus additional low-cost group life insurance
• Incentive-based Wellness Program (ability to earn up to $500)
• Value of State's share of Employee's Retirement: 12.87% of pay

Contact

For further information please contact Kelly Chapman, Grants Management Bureau Chief, at [e-mail] or 603-271-7033.

EEO Statement

EOE

TDD Access

Relay NH1-800-735-2964