Grants & Operations Assistant - Accessibility Services

Maryland Connect; Patuxent Riding (MD); On-site; USD 58,000 - 68,000; Part time

Job summary

Bowie State University is hiring an Administrative Operations Assistant (AOA) to support the Disability Support Services department, ensuring accessible programs for students with disabilities. The role acts as the first point of contact and oversees daily workflow, coordinating office operations and staff support.

This fixed-term position requires a bachelor’s degree or equivalent higher education experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Follow university policies and procedures.
• Excellent organization and time management skills.
• Knowledge of Microsoft Office suite, including Excel and PowerPoint.
• Ability to analyze problems, identify solutions, and de-escalate situations.
• Willingness to learn new skills.

Responsibilities

• Provide a professional first point of contact for students and individuals seeking information from the DSS Department.
• Assist in developing and monitoring grants and state budgets; analyze constraints and prepare contingency fund transfer requests.
• Process expenditures and purchases for the department.
• Provide excellent customer service for students, faculty, staff, and the public.
• Ensure confidentiality of student information.
• Assist in managing the main DSS email account and respond to urgent inquiries promptly.
• Data input and database management for the DSS.
• Assist staff in updating the DSS website.
• Collect and compile information for annual and other reports.
• Process contracts for contractual hires (Graduate Assistants, Sign Language Interpreters, Speakers).
• Assist with planning annual workshops and Symposiums.
• Process assistive technology contracts and monitor renewals.
• Assist with budgeting and budget projections to meet students’ needs and department funding.
• Prepare budget transactions, monitor and reconcile activity, and maintain financial records.
• Assist with grants management, including Title III Grant.
• Assist DSS staff with programs, conferences, and ADA-related events for the community.
• Must be able to work independently as well as part of a team, address sensitive issues, and de-escalate when needed.
• Perform other related duties as assigned.

Skills

Policies & procedures

Organization & time management

Problem solving

Willingness to learn

Outreach & presentations

Education

Bachelor’s degree or 5 years higher education

Tools

MS Office

Excel

PowerPoint

Job description

Bowie State University is hiring an Administrative Operations Assistant (AOA) to support the Disability Support Services department, ensuring accessible programs for students with disabilities. The role acts as the first point of contact and oversees daily workflow, coordinating office operations and staff support.

This fixed-term position requires a bachelor’s degree or equivalent higher education experience, strong organizational skills, and proficiency with Microsoft Office.