Administrative Operations Assistant - REPOST (Contingent II - Grant Funded)

Bowie State University; Bowie (MD); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Prescription coverage

Long-term disability

AD&D insurance

Life insurance

Paid sick leave

Annual leave

10 paid holidays

Tuition remission

Supplemental retirement

Job summary

Bowie State University seeks an Administrative Operations Assistant to support the Disability Support Services in ensuring accessible programs and services for students with disabilities. You will be the front-line contact, help manage budgets and grants, process expenditures, and support staff with data, website updates, and events.

The role requires organization, confidentiality, and the ability to work independently or in a team; a Bachelor's degree or 5 years higher-education experience is

Qualifications

• Follow university policies and procedures.
• Excellent organization and time management skills.
• Knowledge of Microsoft Office, incl. Excel and PowerPoint.
• Ability to analyze problems and de-escalate when needed.
• Willingness to learn new skills.

Responsibilities

• Provide a professional first point of contact for students and individuals seeking information and support from DSS.
• Participate in developing and monitoring grants and state budgets; prepare contingency fund transfer requests.
• Process expenditures and purchases for the department.
• Provide exceptional customer service for students, faculty, staff, and the public.
• Ensure confidentiality of student information.
• Assist with data input and database management for the DSS.
• Assist staff in updating the DSS website and managing programs and events.

Skills

Policy compliance

Organization skills

MS Office expertise

Problem solving

Willingness to learn

Education

Bachelor's degree or 5 years higher education experience

Tools

ADA compliance knowledge

Budget process knowledge

Job description

Job Posting:

JR101865 Administrative Operations Assistant - REPOST (ContingentII - Grant Funded) (Open)

Department:

BSU Accessibility Disability Support Services, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

10-26-2026

Close Date:

11-05-2026

Salary:

$57,663 - $67,663

Job Description:

The Administrative Operations Assistant (AOA) plays a key role inassisting the Disability Support Services (DSS) staff inaccomplishing the Department's mission, ensuring equal access toall programs and services offered by the university to studentswith disabilities as they pursue their educational goals. The Administrative Operations Assistant will be the first point ofcontact for individuals seeking DSS services and information. TheAOA will oversee the department's daily workflow, coordinate officeactivities and operations, and provide support to the staff.

Responsibilities:

• Provide a professional first point of contact for students andindividuals seeking information, advice, and support from the DSSDepartment.
• Participate in developing and monitoring grants and statebudgets. Analyze financial constraints and timelines and preparerequests for contingency fund transfers.
• Process expenditures and purchases for the department
• Provide exceptional customer service for students, faculty,staff, and the public.
• Ensure confidentiality of student information.
• Assist in managing the main DSS email account by monitoringmessages, keeping staff informed, and responding to urgentinquiries promptly.
• Assist with data input and database management for theDSS.
• Assist staff in the management and update of the DSSwebsite.
• Collect and compile information for annual and otherreports.
• Process contracts for contractual hires, including GraduateAssistants, Sign Language Interpreters, and Speakers forworkshops.
• Assist the Director with planning for annual workshops andSymposiums
• Process assistive technology contracts and monitor contractrenewals.
• Assist the Director with budgeting and budget projections tomeet students' needs and the department's overall fundingrequirements.
• Responsible for preparing budget transactions, monitoring, andreconciling budget activity, and maintaining financialrecords.
• Assist the Director with managing grants, including Tile IIIGrant
• Assist DSS staff with programs, conferences, and otherADA-related events for the community.
• Must be able to work independently as well as being a part of ateam, be able to address sensitive issues, and de-escalate issuesif needed.
• Perform other related duties as assigned

Minimum Qualifications:

• Ability to follow university policies and procedures.
• Excellent organization and time management skills
• Knowledge of current technologies and the Microsoft Officesuite, including Excel spreadsheets and PowerPoint.
• Ability to analyze problems, identify solutions, and takeappropriate action to resolve problems using judgment and thedecision-making process to de-escalate situations.
• Willingness to learn new skills.

Preferred Qualifications:

• Knowledge of disability laws and ADA/Section 504 & 508compliance requirements at the postsecondary level.
• Ability to work independently and as a part of the DSSteam.
• Working knowledge of the budget process.
• Excellent outreach and presentation skills.
• Experience in higher education.

Conditions of Employment:

• Bachelor's degree required or 5 years of experience in highereducation.

Additional Job Information:

Benefits include medical, dental, prescription, long-termdisability, accidental death and dismemberment insurance and lifeinsurance; paid time for paid sick leave and annual leave; 10 paidholidays per year, tuition remission and supplementalretirement.

Bowie State University shall not discriminate against anyindividual on the basis of race, color, religion, age, ancestry ornational origin, sex, sexual orientation, disability, maritalstatus or veteran status. All policies, programs, and activities ofBowie State University are and shall be in conformity with allpertinent Federal and state laws of nondiscrimination including,but not limited to: Title VII of the Civil Rights Act of 1964, asamended, Title IX of the Education Amendments of 1972, the EqualPay Act of 1963, the Age Discrimination Act, Sections 503 and 504of the Rehabilitation Act of 1973, the Americans with DisabilitiesAct of 1990, Federal Executive Order No. 11375, and Article 49B ofthe Annotated Code of Maryland. This commitment applies in allareas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shallbe extended to all persons. Bowie State University shall have asits firm objective equal opportunity in recruitment and hiring,rate of pay, all other promotions, training, retention anddismissals, for all employees and applicants for employment. TheUniversity will stress equal access for employees and applicantsfor employment to all programs and services provided by theUniversity both on and off campus. The University will also provideequal opportunity and an atmosphere of nondiscrimination withrespect to women and members of minority groups in all itsoperations. In addition, the University shall promote equalopportunity and equal treatment through a positive and continuingAffirmative Action Program.

The University makes, and will continue to make, reasonableaccommodations to promote the employment of qualified individualswith disabilities and disabled veterans, unless such accommodationswould impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected toharassment, intimidation, threats, coercion, or discriminationbecause they have engaged in, or may have engaged in, activitiessuch as filing a complaint, assisting or participating in aninvestigation, compliance review or hearing, or opposing any act orpractice made unlawful, or exercising any other right protected bySection 503 of the Rehabilitation Act of 1973, as amended or theVietnam Era Veterans Readjustment Assistance Act of 1974, asamended.