Grants Management Program Manager (EM03)

County of Maui; Wailuku (HI); On-site; USD 100,000 - 150,000; Full time

Job summary

County of Maui is seeking a senior administrator to head the Grants Management Division within the Department of Management. Responsibilities include planning, coordinating, and supervising division activities, as well as guiding program specialists and clerical staff to ensure compliance with state and county regulations.

The role involves monitoring grants, developing procedures, presenting to the County Council, and coordinating with the Grants Review Committee.

Qualifications

• Combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in accounting, business or public administration, economics, sociology, or a related field, and five years of progressively responsible professional, administrative or analytical work experience, three of which must have involved monitoring, evaluating and/or administering grants.
• License: Valid motor vehicle operator's license (Type 3).
• Knowledge of supervision, state and county laws, rules, regulations, policies and procedures; research methods and statistics; grants-related requirements; report writing; public relations.

Responsibilities

• Develops and monitors budget, program objectives, goals and long range plans for the Grants Management Division.
• Develops and maintains procedures and performance standards for the program.
• Provides direction and technical assistance to the Grants Review Committee and to private non-profit agencies in the grants process.
• Oversees a monitoring system to ensure compliance with regulations and funds are used appropriately.
• Prepares and conducts presentations to the County Council on proposed projects for funding.
• Oversees development of grant applications and contracts with grant recipients; ensures compliance with regulations.

Skills

Supervision

Grant administration

Report writing

Education

Degree in accounting, business, public administration, economics or related field

Job description

Description

Plans, coordinates and supervises the activities of the Grants Management Division or a major functional branch in the Department of Management, including overseeing and coordinating a monitoring system to ensure compliance with State and County regulations, policies, guidelines and requirements; supervises the work of program specialists and clerical staff; and performs other related duties as required.

Distinguishing Characteristics

This class is distinguished by its responsibility to act as the head of the Grants Management Division or a major functional branch in the Department of Management, including planning, coordinating and supervising the activities of the division or branch and supervising the work of division or branch program specialists and clerical staff.

Examples of Duties

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Develops and monitors budget, program objectives, goals and long range plans for the Grants Management Division;
• Develops and maintains procedures and performance standards for the program;
• Provides direction, technical assistance, program information and recommendations to the Grants Review Committee;
• Provides direction, technical assistance, and orientation to private non-profit agencies in the grants process;
• Supervises and coordinates a monitoring system to ensure compliance with various regulations, policies, guidelines and requirements;
• Meets and confers with the Grants Review Committee and the Mayor to recommend and finalize proposal selections;
• Prepares and conducts presentations to the County Council on proposed projects for funding;
• Supervises and participates in the preparation and development of all grant applications; oversees the development of contract agreements with grant recipients ensuring that projects will be in compliance with State and County regulations and funds are utilized appropriately;
• Ensures that required periodic reports are compiled and submitted within established deadlines and ensures that all financial accounts for each program and project year are reconciled;
• Supervises the maintenance of expenditure control ledgers and other financial records required for the control of fiscal operations of the Grants Management program.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in accounting, business or public administration, economics, sociology, or a related field, and five years of progressively responsible professional, administrative or analytical work experience, three of which must have involved monitoring, evaluating and/or administering grants.

License Requirement: Valid motor vehicle operator's license (Type 3).

Knowledge of: principles and practices of supervision, State and County laws, rules regulations, policies and procedures applicable to social service, cultural arts, community development and related programs; research methods and statistical procedures; statutory, regulatory and participatory requirements associated with grants; sources of information relating to grants; report writing; public relations.

Ability to: plan, organize, coordinate and supervise the work of subordinates; read, comprehend, interpret and apply complex rules, regulations, policies and procedures; develop and implement operational policies and procedures; organize, plan, coordinate, implement and monitor projects; make effective decisions and recommendations; establish and maintain effective working relationships with others; present ideas clearly, concisely and effectively, orally and in writing.

Health And Physical Condition

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping: Light

RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUl ONLY

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test:

All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: [e-mail]