Senior Clerk (SR-10)

County of Maui; Wailuku (HI); On-site; USD 39,000 - 42,000; Full time

Job summary

The County of Maui is seeking a Senior Clerk to perform a range of clerical duties, including data review, interpretation of rules, and supervision of staff. Appointment rates range from 3,471 to 3,748 dollars per month, depending on funds and qualifications.

You will review forms for accuracy, prepare operational reports, handle cash receipts, payrolls, and file maintenance, and respond to public inquiries.

Qualifications

• High school graduate or equivalent with clerical experience.
• Substitutions allowed via college coursework as described in the posting.
• Valid driver’s license may be required for certain positions.
• Knowledge of office practices and standard software.
• Ability to supervise others and interpret rules and regulations.
• Ability to read, understand and follow oral and written instructions.

Responsibilities

• Review and verify data for conformance to requirements and policies.
• Prepare reports and maintain records across multiple sources.
• Answer phones, provide information and refer callers to proper personnel.
• Process cash receipts, deposits and payroll-related tasks.
• Maintain files and support clerical operations.
• May supervise other staff and perform related duties as required.

Skills

Data verification

Interpreting regulations

Supervising others

Report preparation

Customer service

Education

High school diploma or equivalent

Tools

MS Office

Data entry systems

Job description

Description

IMPORTANT: HIRING RATES WILL BE BASED ON AVAILABILITY OF FUNDS, THE APPLICANT'S QUALIFICATIONS, AND OTHER RELEVANT FACTORS.

Appointment may be made at any rate within the salary range from SR-10C ($3,471) to SR-10E ($3,748) per month.

Immediate Vacancies

Department of Human Concerns - Temporary Full-Time

Department of Finance - Permanent Full-Time

Performs a variety of clerical work involving the review, refinement and verification of data for conformance to established requirements; interprets legal provisions, rules and regulations; prepares reports and maintains records; may supervise others; and performs other related duties as required.

Distinguishing Characteristics

This class differs from that of Clerk in that the Senior Clerk performs a variety of clerical work involving (1) the review, refinement and verification of data, (2) interpretation of rules and legal provisions, (3) judgment in selecting or adapting alternative methods or procedures, and (4) may supervise others in performing clerical work; whereas, the Clerk performs a variety of clerical work in checking and processing a variety of clerical material in accordance with established procedures for completion, accuracy and conformance with standard requirements and reference to a variety of established sources.

Examples of Duties

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Reviews and checks various materials (e.g. forms, reports, records, applications, requisitions, purchase orders, invoices, etc.) for accuracy, completion and conformance with statutes, ordinances, rules and regulations, and policies.
• Posts a variety of data to control records and statements.
• Searches files, assembles and selects a variety of data from records and files for use of a superior or the preparation of operational reports, budgetary estimates, etc.
• Summarizes and briefs materials.
• Prepares reports which require the compilation of materials and data from a number of sources and works out the details of presentation.
• Gives information over a counter or telephone where judgment, knowledge and interpretation of facts are required.
• Composes correspondence from general oral or written instructions.
• Receives cash payments, issues receipts, and deposits cash in a bank or in the county treasurer's office, and maintains records of cash received.
• Prepares payrolls.
• Reviews, updates, and maintains files of various materials (e.g. records, reports, correspondence, etc.).
• Reproduce various documents and materials (e.g. reports, statements, etc.).
• Answers telephone and provides information, refers callers to proper personnel, and/or makes appointments.
• Maintains supplies and materials inventory.
• May use word processing and other office equipment and technologies in the performance of miscellaneous tasks.
• May follow-up on complaints received from the public.
• May supervise the work of others engaged in clerical work.
• Performs other related duties as required.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and one (1) year of clerical work experience.

Substitutions Allowed - Training for Experience: Successful completion of a clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of one (1) year.

License Requirement: Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) may be required for specific positions.

Knowledge of: office practices and procedures; filing methods and systems; punctuation, grammar, spelling and word usage; use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications.

Ability to: use a personal computer; make arithmetic computations; compare names and numbers rapidly and accurately; read and interpret written material; keep records; follow oral and written instructions; operate standard office machines and equipment; deal tactfully and effectively with the public; supervise the work of others; maintain effective working relationships with fellow employees and others.

Health And Physical Condition

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUl ONLY

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test:

All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: [e-mail]