Grants & Financial Operations Secretary

Illinois Education Job Bank; Aurora (IL); On-site; USD 29,000 - 32,000; Full time

Job summary

Illinois Education Job Bank is seeking a detail-oriented finance specialist for a 1.0 FTE, 12-month position to assist with processing purchase orders, disbursements, and deposits for revenue generating and grant accounts, and to perform routine bookkeeping tasks.

Responsibilities include processing POs, reconciling month-end accounts, managing the district’s online payment system, and supporting staff and parents with financial software and fee collections.

Responsibilities

• Perform routine bookkeeping tasks and maintain budget records.
• Process purchase orders and payment authorizations.
• Support PO processes, vendor setup, and approvals.
• Reconcile accounts monthly and prepare reports.
• Manage the district's online payment system and assist staff.
• Provide staff training and support on financial software.
• Oversee student fee collection and refund payments.
• Assist accounts payable with invoices and vendor input.

Job description

Illinois Education Job Bank is seeking a detail-oriented finance specialist for a 1.0 FTE, 12-month position to assist with processing purchase orders, disbursements, and deposits for revenue generating and grant accounts, and to perform routine bookkeeping tasks.

Responsibilities include processing POs, reconciling month-end accounts, managing the district’s online payment system, and supporting staff and parents with financial software and fee collections.