Financial and Grants Secretary

Indian Prairie School District 204; Aurora (IL); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

IPCA contract benefits

Job summary

Indian Prairie School District 204 in Aurora, IL seeks a Clerical/Secretary for a 12-month, 1.0 FTE role to support purchasing, deposits, and revenue accounts.

You will perform routine bookkeeping, process purchase orders and payments, reconcile accounts, manage the online payment system, and provide user support to staff and families.

The position requires handling vendor input in the ERP system and assisting accounts payable, with the district offering benefits per IPCA contract.

Qualifications

• Experience performing routine bookkeeping and maintaining budget records.
• Experience processing purchase orders and payment authorizations.
• Ability to use ERP and online payment systems for district operations.
• Capable of working in a 12-month, 1.0 FTE school district environment.

Responsibilities

• Perform routine bookkeeping and maintain budget records.
• Process purchase orders and authorize payments.
• Support PO process, assign numbers and codes, obtain approvals.
• Reconcile accounts monthly and prepare reports.
• Manage online payment system and assist staff/parents.
• Provide end-user support and training on payment tools.
• Assist with accounts payable and vendor input in ERP.
• Prepare correspondence and maintain documents.

Skills

Bookkeeping

PO processing

Accounts payable support

Data entry

End user support

Tools

ERP system

Online payment system

Databases

Job description

• Position Type: Clerical/ Secretary - 12-Months
• Date Posted: 10/22/2026
• Location: Crouse Education Center

Description

Perform duties to assist with the processing of purchase orders, disbursements, and deposits for all revenue generating and grant accounts. This is a 1.0 FTE, 12 month position.

Job Summary

1. Perform routine bookkeeping tasks and maintain assigned budget records. Prepare and process purchase orders and payment authorizations.
2. Support the PO process for various accounts, which includes assigning a PO number and accounting code, obtaining necessary approvals, and submitting the order to the vendor.
3. Support the product receipt and reconciliation process for various accounts, which include verification of product and PO, inventory of items and/or repackage for distribution, submit invoice for payment. This may include lifting, moving and delivery of materials within and outside the CEC.
4. Reconcile various account finances monthly (activities, projects, grants and workshops) and provide a report to the appropriate administrator.
5. Use various databases to track and monitor account transactions and prepare reports as needed.
6. Manage and maintain district's online payment system including, but not limited to product creation, maintenance, and resolution of staff and parent inquiries.
7. Provide end user support and/or training to staff and/or parents on the operational use of the online payment system.
8. Oversee the fee waiver process, the annual collection of student fees, and the refunding of payments through the online payment system.
9. Work with the district collection agency for student fee collection.
10. Assist accounts payable with processing partially imported Amazon invoices for payment in district's ERP system
11. Assist accounts payable with input of new vendors in the district's ERP system
12. Compile, maintain, and file all reports, records, and other documents as required.
13. Prepare correspondence, forms, reports, manuals, and presentations for others as needed.
14. Answer and respond to incoming calls and electronic communication.
15. Demonstrate proficiency using the technology and computer-based programs provided by the District to effectively manage and organize files, communication, records and databases.
16. Provide general business office support.

Perform other duties as assigned.

Working Conditions

Within an office setting in the District Office.

Rate of pay

$21.25-$23.30/hour

Benefits

• Benefits as described in IPCA contract can be fo und here: IPCA Agreement 2026-2030 .

Selection Procedure

Qualified candidates will be contacted by the appropriate administrator.