Grants Coordinator

The Eiteljorg Museum of American Indians and Western Art; Indianapolis (IN); On-site; USD 55,000 - 60,000; Full time

Job summary

An established industry player is seeking a Grants Coordinator to enhance their funding efforts. This role involves developing and submitting compelling grant proposals, researching funding opportunities, and collaborating with diverse teams to ensure effective grant management. The ideal candidate will possess excellent writing and organizational skills, thrive in a dynamic environment, and contribute to a mission-driven organization dedicated to preserving and sharing cultural narratives. Join a team that values creativity and collaboration, and make a meaningful impact in the arts and education sector.

Qualifications

• At least one year of experience in grant writing or nonprofit work.
• Ability to research funding opportunities and develop proposals.

Responsibilities

• Develop and submit grant proposals and manage existing grants.
• Collaborate with stakeholders to ensure successful grant coordination.

Skills

Interpersonal Skills

Organizational Skills

Creative Writing

Technical Writing

Multitasking

Attention to Detail

Education

Bachelor's Degree or Equivalent Experience

Job description

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To apply, send your resumé and cover letter to [e-mail]. Please visit https://eiteljorg.org/our-story/join-the-team/ for a complete job description.

The Grants Coordinator position is responsible for developing and submitting grant proposals, researching grant opportunities, managing existing grants, and collaborating with internal and external stakeholders to ensure successful grant coordination.

Essential Duties and Responsibilities:

• Work collaboratively with the director of development and development coordinator to administer the grants program and support the work of other development team members
• Research local, regional, and national foundation and government funding opportunities and requests for proposals (RFPs) to develop a pipeline of current and prospective funders for the museum’s general operating expenses, exhibits, and programs. Maintain a prospect list with deadlines that can be shared with project personnel.
• Work closely with project leaders in other departments to develop proposal ideas, set timelines, gather necessary information, and formulate grant budgets.
• Write and submit compelling proposals, letters of intent (LOIs), and interim and final grant reports in accordance with guideline requirements and standards.
• Monitor compliance with grant agreements and budgets. Track outcomes and spending in cooperation with the finance team and project leads. Coordinate with the development and marketing teams to ensure grantor organizations receive appropriate recognition.
• Communicate by phone, email, and in person with current and prospective funders regarding proposal opportunities and submissions.
• Maintain a grants-related file system that is up-to-date and accessible in a shared server folder
• As part of the Eiteljorg team, help provide the best visitor and donor experiences possible. Assist as needed during peak visitation, public programs, and special events.

Required Skills, Competencies, and Qualities:

• Excellent interpersonal, organizational, and communication skills, and the ability to payclose attention to detail
• Creative and technical writing skills with the ability to distill complex information into persuasive, engaging reading material
• Ability to multitask and handle multiple deadlines simultaneously
• Strong work ethic and capacity to complete job duties with little supervision; self-motivator
• Ability to contribute to a positive and diverse work environment by collaborating with co-workers and other museum staff

Qualifications and Work Experience Requirements:

• Bachelor’s degree or equivalent professional experience
• At least one year of proven experience in professional writing, grant writing, general fundraising, arts administration, or nonprofit work
• Ability to read, interpret, and analyze documents such as reports, publications, and applications
• Ability to research prospective funding opportunities, develop multiple proposals simultaneously, steward relationships with current funders, and provide accurate and timely reports on time
• Understanding of nonprofit budgeting and ability to monitor spending compliance
• Ability to maintain confidentiality and sensitivity to people from a wide range of cultures and backgrounds
• Ability to work collaboratively across departments and engage with other museum staff while also autonomously managing grant program workflows

Mission Statement:The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values:The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion:The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.

ADA Requirements:The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Human Resources at 317.275.1335 . We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.

Physical and Work Environment Demands:Grants Coordinator’s role primarily involves working in an office environment within the museum, requiring the ability to sit, stand, and walk for extended periods, often moving between different areas. The position necessitates regular use of hands and fingers for handling objects, tools, or controls, particularly when using a computer or managing physical membership materials. Adequate vision and hearing are essential for tasks such as reading documents, using a computer, and communicating effectively with colleagues and members. Occasionally, the role may require lifting and carrying objects, such as membership materials, event supplies, or office equipment, weighing up to 25 pounds. The job also involves frequent repetitive motions, such as typing and using a computer mouse. While most work is performed in a typical office setting with controlled climate and standard office lighting, some duties may take place in various indoor and outdoor event settings, requiring adaptability to different environments and weather conditions. The noise level is usually moderate but may occasionally be higher during events. The role involves regular interaction with staff, members, donors, and the public, necessitating excellent interpersonal and communication skills. Although the position generally follows a standard workweek, flexibility is required to accommodate events, meetings, and other activities that may occur outside of regular business hours, including evenings and weekends.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Museums, Historical Sites, and Zoos

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