Proposal Services Grant Consultant (Grant Consultant)

Indiana University Northwest; Columbus (IN); Hybrid; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to join their Office for Research Administration. This role involves reviewing and submitting grant proposals, ensuring compliance with federal regulations, and advising faculty on funding processes. The ideal candidate will possess strong organizational skills and a commitment to quality, thriving in a dynamic environment. With opportunities for professional development and a supportive team, this position offers a chance to make a meaningful impact on research initiatives across the university's campuses. Join a forward-thinking institution dedicated to fostering innovation and excellence in research administration.

Benefits

Comprehensive medical and dental insurance

Health savings account

Flexible spending accounts

Basic group life insurance

Voluntary supplemental life insurance

Paid time off

Tuition subsidy for employees

Paid leave for new parents

10 paid holidays

Paid winter break

Qualifications

• 2 years of experience in grant proposals or 3 years in grants administration.
• Bachelor's degree in a related field is required.

Responsibilities

• Review and submit external sponsored project proposals.
• Advise faculty on budgeting policies and award terms.
• Monitor expenditures for compliance with guidelines.

Skills

Professionalism

Time Management

Attention to Detail

Flexibility

Knowledge Acquisition

Education

Bachelor's Degree

Tools

Kuali

FastLane

ASSIST

NIH Commons

Grants.Gov

Job description

The Office for Research Administration reviews and submits all proposals to funding agencies; approves contracts for sponsored programs and research; and manages post-award compliance and reporting.

Job Summary

Department Specific Responsibilities

• Works within the Office for Research Administration's Proposal Services area and is responsible for the review, preparation and submission of external sponsored project proposals in both the university's research administration system and the sponsor's submission system.
• Resolves conflicts and facilitates contract and grant revisions through discussions and correspondence with sponsor officers, University counsel, faculty and staff, and other administrative and programmatic units at IU throughout the life of the project.
• Reviews federal grant and contract expenditures, interprets sponsor policies and award documents to ensure compliance with spending and administration guidelines.
• Advises faculty and staff on IU's proposals process, budgeting policies, award terms and conditions, allowability of federal expenditures, and financial policies and procedures.
• Serves all of IU's campuses.
• Authorized signatory for the university.
• Maintains internal records in accordance with departmental standards.
• Advises faculty, staff, colleagues on various research administration topics.
• Interacts with sponsor systems.
• Represents IU with sponsor representatives.
• This position does NOT involve grant writing or finding funding opportunities.

General Responsibilities

• Ensures proposal review, submission, financial monitoring and closeout of sponsored projects; reviews, analyzes, and interprets external sponsor¿s submission guidelines; creates budgets and completes administrative forms on behalf of faculty, staff, and researchers as needed.
• Advises, mentors, and assists in the development and submission of grant proposals and explains complex issues to the staff and faculty investigators; provides review, approval and advice about proposal materials; investigates and answers questions from sponsors, researchers, fiscal officers, research administrators and others; counsels researchers and staff on the preparation of budgets, completion of certifications, and institutional information to ensure compliance with university policies, federal regulations, and sponsor guidelines; initiates action to resolve problems when necessary; assists faculty and staff in identifying documents or forms needed in connection with pending or funded projects; follows up on all correspondence to ensure that appropriate action is taken or information provided.
• Monitors expenditure transactions on sponsored project accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and sponsor requirements, and allows or disallows the transactions accordingly; advises and mentors other staff members in regards to complex financial transaction issues; provides experienced guidance to the faculty and departmental administrators on allowable expenditures and relevant federal and sponsor guidelines; escalates questions as needed to ensure efficient completion of tasks; ensures timely and efficient flow of information and file management in connection with proposals, award and other types of agreements, and sponsored project accounts; utilizes various internal and external systems (such as Kuali, FastLane, ASSIST, NIH Commons and Grants.Gov) extensively for proposal submissions, project changes, and account monitoring.
• Evaluates existing policies, researches and proposes new procedures and tools, and collaborates to identify best practices and approaches; reviews and makes recommendations to improve compliance policies and procedures necessary for all aspects of research administration; interprets and applies dynamic sponsor rules and guidelines; builds and maintains reference manuals and other critical documentation.
• May mentor less experienced staff, conduct regular training and educational sessions, and provide guidance to team members, staff and faculty on federal, state and university policies, particularly with seemingly conflicting or vague policies and regulations.
• Attends and participates in various professional development opportunities, including seminars, webinars, workshops, and conferences organized by external sponsors and/or professional organizations; attends and participates in training opportunities; designs, develops, and conducts training programs, materials, workshops and other activities to a wide university audience as new information becomes available or new policies and procedures are implemented.
• Represents university to external sponsors by responding to questions and resolving concerns in relation to proposal submissions or award documents.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field)

Preferred

WORK EXPERIENCE

Required

• 2 years of experience preparing and submitting grant proposals in a similar role at a university or hospital system OR
• 3 years experience with grants and awards administration or university or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) certification upon date of hire

SKILLS

Required

• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Strong proficiency in university policies and/or complex proposal terms and conditions

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This position is eligible for remote work, subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events

Thisposting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of thePosted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, isavailable online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.