Grants & Contracts Specialist

City-of-Seattle; Seattle (WA); On-site; USD 82,000 - 97,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

City of Seattle is seeking a WA Cares Grants and Contracts Specialist to join a newly formed team. You will develop, manage, and monitor contracts with long-term care providers to help individuals remain safely in their homes and communities as they age.

The role reports to the WA Cares Supervisor and supports a statewide initiative across the Seattle-King County region. You will monitor contract compliance, provide technical assistance, and respond to inquiries from agencies and stakeholders.

Qualifications

• Requires minimum one year professional experience in contract administration, budget management, planning, human services administration, and a bachelor’s degree in a related field.
• OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.
• Demonstrated ability to track, prioritize, and respond to a high volume of communications.

Responsibilities

• Develop and execute contracts – review new provider applications and determine qualifications.
• Maintain up-to-date communication threads and tracking tools for multiple applications.
• Explain complex requirements in lay terms and develop contracts.
• Contract compliance and quality – conduct risk assessments and monitoring; prepare reports.

Skills

Detail oriented

Independent worker

Team collaboration

Communication skills

Problem solving

Adaptability

Education

Bachelor’s degree in Business/Public Administration/Human Services

Tools

Microsoft Office Suite

SharePoint/TEAMS

Job description

Are you committed to a career in the aging and disabilities field? Do you want your work to have a lasting, positive impact on the lives of older adults, people with disabilities, and their caregivers in King County? Aging and Disability Services (ADS) is seeking dedicated professionals to join the Washington Cares Fund (WA Cares) team—an innovative new initiative designed to support long-term care needs across our community. If you're passionate about this work and ready to be part of a mission-driven team, we encourage you to apply.

WA Cares is the nation’s first universal long-term care insurance program, created to help Washington workers access the care they need when they need it. As the Area Agency on Aging for King County, Aging and Disability Services (ADS) plays a key role in launching and implementing WA Cares in the Seattle-King County region.

We are currently hiring a WA Cares Grants and Contracts Specialists to join the newly formed team. In this role, you will develop, manage, and monitor contracts with long-term support service providers—helping individuals remain safely in their homes and communities as they age. This position reports to the WA Cares Supervisor and is critical to the success of this innovative statewide initiative.

• Develop and execute contracts – review new provider applications to determine if agencies meet qualifications. Maintain up-to-date communication threads and tracking tools for multiple concurrent applications. Quickly understand complex, evolving requirements and explain them to applicants in lay terms. Develop and execute contracts.
• Contract compliance and quality – complete annual risk assessment, onsite program assessment and regular desk monitoring; evaluate adherence to rules, policies, and requirements; prepare assessment reports; develop and monitor performance improvement plans as needed. Collaborate with other team members on monitoring activities.
• Provide technical assistance, support, and training to agencies regarding requirements, systems access issues, and program processes; respond to and resolve issues and complaints from agencies, constituents, beneficiaries/participants, key stakeholders, and others with assistance.
• Other duties as assigned.

You will be successful if you are…

• Detailed, thorough, and motivated to meet outcomes on time.
• Able to work independently and effectively in a team.
• A solution focused initiative taker.
• Experienced in providing technical assistance and support to diverse audiences.
• An effective communicator – written, oral, virtual, and in-real-life.
• Flexible, comfortable with ambiguity, change, and unknowns.
• A critical thinker, enjoy solving complex issues, and able to multitask and prioritize competing priorities
• Able to manage stressful situations, issues, and complaints with grace.
• Positive, self-reflective, and committed to continuous quality improvement.
• Committed to helping others and the aging field.

Minimum Qualifications:

Requires a minimum of one year professional experience in contract administration, budget management, planning, human services administration, and a bachelor’s degree in a business, public administration, human services, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Desired Qualifications:

• Experience with and/or knowledge of Aging and Disability network services including Community Living Connections, Caregiver Support, Home Care Services, Home Delivered Meals, etc.
• Experience developing, managing and/or monitoring human service contracts and/or long term support service vendor contracts for compliance with complex State/Federal laws, regulations, policies, and procedures.
• Demonstrated ability to track, prioritize, and respond to a high volume of communications
• Able to learn new software, applications and data systems.
• Demonstrated proficiency with business tools including Microsoft office (e.g., Outlook, Word, Excel, PowerPoint, SharePoint, TEAMS, etc).
• Demonstrated commitment to Race and Social Justice values.

The full range for this opportunity is $39.39 - $46.43 an hour.

Your application will not be reviewed if these items are missing or incomplete.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City’s website at: https://www.seattle.gov/human-resources/benefits.

The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences.