Grants Administrator - Remote CA Compliance & Reporting

Pinnacle Treatment Centers, Inc.; Los Angeles (CA); Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full benefits package

Paid Time Off

Remote work opportunities

Periodic travel

Job summary

Pinnacle/Aegis Treatment Centers is seeking a highly organized Grants Administrator to oversee administration, compliance, reporting, and financial coordination of a diverse portfolio of government-funded grants supporting behavioral health and substance use disorder treatment programs.

This role requires meticulous audit-ready documentation, strong collaboration across teams, and ability to manage multiple grant-funded programs while maintaining deadlines and funding requirements.

Qualifications

• Bachelor's degree in public administration, business, health administration, accounting, or a related field.
• Three or more years of experience in grant administration, contract compliance, or government-funded program management.
• Demonstrated experience preparing grant reports, tracking deliverables, and maintaining audit-ready documentation.
• Working knowledge of grant budgets and cost allowability.
• Advanced Excel skills.

Responsibilities

• Manage day-to-day administration of state, county, federal, and pass-through grant awards.
• Maintain grant compliance calendars and ensure all reporting and submission deadlines are met.
• Review grant agreements, amendments, and funding requirements, translating them into actionable processes for internal teams.
• Ensure grant-funded activities, staffing, and expenditures conform to allowable-cost rules and applicable federal and state requirements.
• Track performance measures, deliverables, and compliance requirements.
• Maintain complete and audit-ready grant files and documentation.
• Prepare and submit accurate programmatic and fiscal reports.
• Collect, validate, and reconcile data from multiple program locations and stakeholders.
• Maintain required information in funder and state reporting systems.
• Coordinate monitoring visits, desk audits, site reviews, and corrective action plans.
• Support grant renewals, modifications, extensions, and closeouts.
• Partner with accounting teams to monitor budgets, expenditures, reimbursements, and grant funding utilization.
• Reconcile spending against approved budgets and identify variances or compliance risks.
• Assist with invoicing, reimbursement submissions, and payment tracking.
• Monitor grant spend-down rates and recommend budget adjustments when needed.
• Maintain professional relationships with funding agencies, contract managers, and public officials.
• Respond to requests for documentation and grant-related information.
• Monitor policy updates and communicate changes to impacted teams.
• Represent the organization at funder meetings, trainings, and grantee events.
• Work with program leadership, site staff, and grant-funded field staff to ensure grant-required activities are completed and documented.
• Train internal staff on grant documentation, data collection, and reporting requirements, and follow up to ensure completion.
• Coordinate with the grant writing function to transition newly awarded grants into active administration and provide compliance input on renewals and new applications.
• Serve as the internal resource for questions about grant requirements and allowable use of funds.
• Provide regular status updates to leadership on compliance status, upcoming deadlines, budget position, and risks.

Skills

Advanced Excel

Education

Bachelor’s degree in public administration, business, health administration, accounting, or a related field

Tools

Excel

Job description

Pinnacle/Aegis Treatment Centers is seeking a highly organized Grants Administrator to oversee administration, compliance, reporting, and financial coordination of a diverse portfolio of government-funded grants supporting behavioral health and substance use disorder treatment programs.

This role requires meticulous audit-ready documentation, strong collaboration across teams, and ability to manage multiple grant-funded programs while maintaining deadlines and funding requirements.