Grants Administrator

Pinnacle Treatment Centers, Inc.; Los Angeles (CA); Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full benefits package

Paid Time Off

Remote work opportunities

Periodic travel

Job summary

Pinnacle/Aegis Treatment Centers is seeking a highly organized Grants Administrator to oversee administration, compliance, reporting, and financial coordination of a diverse portfolio of government-funded grants supporting behavioral health and substance use disorder treatment programs.

This role requires meticulous audit-ready documentation, strong collaboration across teams, and ability to manage multiple grant-funded programs while maintaining deadlines and funding requirements.

Qualifications

• Bachelor's degree in public administration, business, health administration, accounting, or a related field.
• Three or more years of experience in grant administration, contract compliance, or government-funded program management.
• Demonstrated experience preparing grant reports, tracking deliverables, and maintaining audit-ready documentation.
• Working knowledge of grant budgets and cost allowability.
• Advanced Excel skills.

Responsibilities

• Manage day-to-day administration of state, county, federal, and pass-through grant awards.
• Maintain grant compliance calendars and ensure all reporting and submission deadlines are met.
• Review grant agreements, amendments, and funding requirements, translating them into actionable processes for internal teams.
• Ensure grant-funded activities, staffing, and expenditures conform to allowable-cost rules and applicable federal and state requirements.
• Track performance measures, deliverables, and compliance requirements.
• Maintain complete and audit-ready grant files and documentation.
• Prepare and submit accurate programmatic and fiscal reports.
• Collect, validate, and reconcile data from multiple program locations and stakeholders.
• Maintain required information in funder and state reporting systems.
• Coordinate monitoring visits, desk audits, site reviews, and corrective action plans.
• Support grant renewals, modifications, extensions, and closeouts.
• Partner with accounting teams to monitor budgets, expenditures, reimbursements, and grant funding utilization.
• Reconcile spending against approved budgets and identify variances or compliance risks.
• Assist with invoicing, reimbursement submissions, and payment tracking.
• Monitor grant spend-down rates and recommend budget adjustments when needed.
• Maintain professional relationships with funding agencies, contract managers, and public officials.
• Respond to requests for documentation and grant-related information.
• Monitor policy updates and communicate changes to impacted teams.
• Represent the organization at funder meetings, trainings, and grantee events.
• Work with program leadership, site staff, and grant-funded field staff to ensure grant-required activities are completed and documented.
• Train internal staff on grant documentation, data collection, and reporting requirements, and follow up to ensure completion.
• Coordinate with the grant writing function to transition newly awarded grants into active administration and provide compliance input on renewals and new applications.
• Serve as the internal resource for questions about grant requirements and allowable use of funds.
• Provide regular status updates to leadership on compliance status, upcoming deadlines, budget position, and risks.

Skills

Advanced Excel

Education

Bachelor’s degree in public administration, business, health administration, accounting, or a related field

Tools

Excel

Job description

Grants Administrator - California

Remote

• Must reside in CA and have SOR experience in CA

• Must reside in CA and have SOR experience in CA

We offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth.

Pinnacle/Aegis Treatment Centers is a growing leaderin addiction treatment services. We providecare across the nationtouchingthe lives of more than 35,000 patients daily. Our missionis to remove all barriers to recovery and transform individuals, families, and communities with treatment that works. Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment.

We are seeking a highly organized and detail-oriented Grants Administrator to oversee the administration, compliance, reporting, and financial coordination of a diverse portfolio of government-funded grants supporting behavioral health and substance use disorder treatment programs. This role is ideal for a professional who thrives in a deadline-driven environment, enjoys collaborating across teams, and can effectively manage multiple grant-funded programs while maintaining audit-ready documentation and strong relationships with funding agencies.

Pay Range

• $70,304/year to $90,000/year

Responsibilities

As the Grants Administrator, you will serve as the primary operational point of contact for grant administration and compliance activities after awards have been received. Responsibilities include:

Grant Administration & Compliance

• Manage day-to-day administration of state, county, federal, and pass-through grant awards.
• Maintain grant compliance calendars and ensure all reporting and submission deadlines are met.
• Review grant agreements, amendments, and funding requirements, translating them into actionable processes for internal teams.
• Ensure grant-funded activities, staffing, and expenditures conform to allowable-cost rules and applicable federal and state requirements, including the Uniform Guidance at 2 Code of Federal Regulations (CFR) Part 200 where applicable.
• Track performance measures, deliverables, and compliance requirements.
• Maintain complete and audit-ready grant files and documentation.

Reporting & Documentation

• Prepare and submit accurate programmatic and fiscal reports.
• Collect, validate, and reconcile data from multiple program locations and stakeholders.
• Maintain required information in funder and state reporting systems.
• Coordinate monitoring visits, desk audits, site reviews, and corrective action plans.
• Support grant renewals, modifications, extensions, and closeouts.

Financial Coordination

• Partner with accounting teams to monitor budgets, expenditures, reimbursements, and grant funding utilization.
• Reconcile spending against approved budgets and identify variances or compliance risks.
• Assist with invoicing, reimbursement submissions, and payment tracking.
• Monitor grant spend-down rates and recommend budget adjustments when needed.

Stakeholder & Agency Relations

• Maintain professional relationships with funding agencies, contract managers, and public officials.
• Respond to requests for documentation and grant-related information.
• Monitor policy updates and communicate changes to impacted teams.
• Represent the organization at funder meetings, trainings, and grantee events.

Internal Coordination & Team Support

• Work with program leadership, site staff, and grant-funded field staff to ensure grant-required activities are completed and documented.
• Train internal staff on grant documentation, data collection, and reporting requirements, and follow up to ensure completion.
• Coordinate with the grant writing function to transition newly awarded grants into active administration and provide compliance input on renewals and new applications.
• Serve as the internal resource for questions about grant requirements and allowable use of funds.
• Provide regular status updates to leadership on compliance status, upcoming deadlines, budget position, and risks.

Requirements

• Bachelor’s degree in public administration, business, health administration, accounting, or a related field.
• Three or more years of experience in grant administration, contract compliance, or government-funded program management.
• Demonstrated experience preparing grant reports, tracking deliverables, and maintaining audit-ready documentation.
• Working knowledge of grant budgets and cost allowability.
• Advanced Excel skills.

Preferred

• Experience administering Substance Abuse and Mental Health Services Administration (SAMHSA) funded awards or SOR grants.
• Experience with California state or county grant programs, including DHCS-funded programs.
• Experience in behavioral health, substance use disorder treatment, or healthcare.
• Familiarity with 2 CFR Part 200 and single audit requirements.
• Grants management certification, such as the Certified Grants Management Specialist credential.

Why Join Us?

Make a meaningful impact supporting programs that improve access to behavioral health and addiction treatment services.

Collaborate with dedicated professionals committed to compliance, accountability, and community impact.

Opportunity to work independently while partnering closely with leadership, program teams, and funding agencies.

Flexible work environment with remote work opportunities and periodic travel.

Join our Team. Join our Mission.

Pinnacle Treatment Centers is an equal employment opportunity employer and makes employment decisions based on merit and other legitimate business considerations. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, traits historically associated with race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), parental leave, national origin, gender, gender identity, gender expression, age, ancestry, physical or mental disability, military and veteran status, marital status, sexual orientation, genetic characteristics or information, political affiliation, non-merit based factors or any other consideration made unlawful by applicable federal, state, or local laws. It also prohibits discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.