Grants Administrator (00121)

John-Tyler-Community-Colleg; Chesterfield Court House (VA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

State of Virginia employee benefits

Comprehensive health insurance

Virginia Retirement System (VRS) 参与

Generous annual leave and paid publicH

Remote work flexibility

Professional development opportunities

Continuous learning programs

Access to wellness resources and EAPs

Job summary

Brightpoint Community College is seeking a Grants Administrator to support the Foundation's grant strategy, development, submission, and reporting efforts under the Executive Director. This role handles grant prospecting, administration, and funder communications with professional integrity and timely delivery.

The position reports to the Executive Director of the Brightpoint Community College Foundation and collaborates across college departments to ensure compliance and successful grant

Qualifications

• Progressively responsible experience in grant administration, grant coordination, and grants management.
• Experience working with faculty, staff, administrators, finance personnel, and external partners to meet objectives.
• Experience using grants management systems, donor databases, financial systems, or CRM platforms to track deadlines and reporting.

Responsibilities

• Monitor grant compliance
• Monitor budgets and expenditures
• Ensure reporting deadlines are met
• Review, verify, and prepare for approval invoices and reimbursements
• Maintain grant records and documentation
• Explain grant regulations and policies
• Support audits and risk mitigation
• Coordinate grant application submissions
• Track project milestones
• Schedule meetings and reporting activities
• Collect information for reports
• Develop and maintain grant calendar
• Assist with proposal development
• Assist with budget creation and monitoring
• Ensure completion of award acceptance requirements
• Prepare financial reports and grant closeout activities
• Support donor relations and stewardship
• Communicate proactively about deadlines and issues
• Support a team-oriented environment within the Foundation and college

Skills

Grant administration

Grant coordination

Grants management

Cross-functional collaboration

Independent worker

Tools

Grants management systems

CRM platforms

Job description

Title: Grants Administrator (00121)

Agency: Brightpoint Community College

Location: Chesterfield - 041

FLSA: Exempt

Hiring Range: $65,000 - $72,000, commensurate with qualifications and experience

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia’s 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College’s mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint offers a robust benefits package, including:

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility, depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Brightpoint Community College invites applications for the position of Grants Administrator.

The Grants Administrator is responsible for researching funding opportunities and supporting the development, submission, administration, and reporting of grants pursued by the Brightpoint Community College Foundation in accordance with priorities established by the Executive Director and college leadership. The position supports the implementation of the Foundation's grant strategy and does not independently determine which funding opportunities are pursued. All grant prospecting, proposal development, grant administration, and funder communications are conducted under the direction and supervision of the Executive Director.

To ensure that grant administration, coordination, and management activities are carried out with the highest levels of professionalism, integrity, efficiency, and timeliness, the Grants Administrator is expected to demonstrate and apply a strong understanding of grant proposal development and grant management best practices; excellent research and writing skills; and strong organizational skills, including demonstrated accuracy and responsiveness in managing budgets, expenditures, deadlines, documentation, and reporting requirements. This position requires effective communication and interpersonal skills to support positive, collaborative relationships within the Foundation, across college departments, and with external funders and organizational leadership.

RESPONSIBILITIES

Grant Administration

• Monitor grant compliance
• Monitor budgets and expenditures
• Ensure reporting deadlines are met
• Review, verifying, and preparing for approval invoices and reimbursements
• Maintain grant records and documentation
• Explain grant regulations and policies
• Support audits and risk mitigation

Grant Coordination

• Coordinate grant application submissions
• Track project milestones
• Schedule meetings and reporting activities
• Collect information for reports

Grants Management

• Identify funding opportunities that align with the college’s mission and strategic priorities
• Develop and maintain an accurate and comprehensive grant calendar that tracks funding opportunities and application deadlines
• Assist with proposal development
• Assist with budget creation and monitoring
• Ensure completion and communication of award acceptance requirements
• Prepare financial reports as needed
• Conduct grant closeout activities
• Support donor relations and stewardship
• Communicate proactively when deadlines, deliverables, financial concerns, or other issues require attention.
• Support a team-oriented environment by being flexible, approachable, responsive, and willing to assist with shared priorities within the Foundation and the college.

The Grants Administrator will report to the Executive Director of the Brightpoint Community College Foundation. All grant development, submission, administration, and funder communications are conducted under the Executive Director's supervision and approval.

Minimum Qualifications:

• Progressively responsible experience in grant administration, grant coordination, and grants management.
• Experience working collaboratively with faculty, staff, administrators, finance personnel, and external partners to obtain information, coordinate activities, and meet organizational objectives.
• Experience using grants management systems, donor databases, financial systems, CRM platforms, or other technology tools to track deadlines, documentation, expenditures, and reporting requirements.
• Demonstrated ability to work independently on assigned responsibilities while exercising sound judgment regarding when to seek guidance, direction, or approval from supervisory leadership
• Successful completion and passing of a background check is required.