Grants Administrator (00121)

Virginia's Community College System; Richmond (VA); Hybrid; USD 65,000 - 72,000; Full time

Benefits offered by this job

State employee benefits

Health insurance

Virginia Retirement System (VRS)

Generous annual leave and paid state/f

Remote work flexibility

Professional development opportunities

Continuous learning programs

Job summary

Brightpoint Community College in the Richmond area is seeking a Grants Administrator to oversee research funding opportunities and support the Foundation’s grant strategy. The role reports to the Executive Director and collaborates across college departments to ensure timely proposals, compliant administration, and transparent reporting.

Responsibilities include coordinating applications, managing budgets, and preparing financial reports, with strong emphasis on accountability, accuracy, and

Qualifications

• Progressively responsible experience in grant administration, grant coordination, and grants management.
• Experience collaborating with faculty, staff, administrators, finance personnel, and external partners to achieve objectives.
• Experience using grants management systems, donor databases, financial systems, CRM platforms, or similar tools.
• Ability to work independently with sound judgment and seek guidance when needed.
• Successful completion and passing of a background check is required.

Responsibilities

• Monitor grant compliance.
• Monitor budgets and expenditures.
• Ensure reporting deadlines are met.
• Review, verify, and prepare for approval invoices and reimbursements.
• Maintain grant records and documentation.
• Explain grant regulations and policies.
• Support audits and risk mitigation.
• Support donor relations and stewardship.
• Communicate proactively when deadlines, deliverables, financial concerns, or other issues require attention.
• Support a team-oriented environment within the Foundation and the college.

Skills

Grant administration

Grant coordination

Grants management

Research and writing

Communication and collaboration

Tools

Grants management systems

Donor databases

Financial systems

CRM platforms

Job description

Responsibilities

• Monitor grant compliance

Work Details

Working Title Grants Administrator (00121) Role Title Prog Admin Specialist I Role Code 19211-SW FLSA Exempt Pay Band 04 Position Number 29000121 Agency Brightpoint Community College Division Brightpoint Community College (Div)

Work Location Chesterfield - 041; Hiring Range $65,000 - $72,000, commensurate with qualifications and experience; Emergency/Essential Personnel No; EEO Category 2-Professionals; Full Time or Part Time; Full Time; Does this position have telework options? -Telework options are subject to change based on business needs-; Does this position have a bilingual or multilingual skill requirement or preference?; Work Schedule 8am – 5pm; Monday – Friday; as needed

Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia’s 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College’s mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint Offers a Robust Benefits Package, Including

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility, depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Brightpoint Community College invites applications for the position of Grants Administrator.

The Grants Administrator is responsible for researching funding opportunities and supporting the development, submission, administration, and reporting of grants pursued by the Brightpoint Community College Foundation in accordance with priorities established by the Executive Director and college leadership. The position supports the implementation of the Foundation’s grant strategy and does not independently determine which funding opportunities are pursued. All grant prospecting, proposal development, grant administration, and funder communications are conducted under the direction and supervision of the Executive Director.

To ensure that grant administration, coordination, and management activities are carried out with the highest levels of professionalism, integrity, efficiency, and timeliness, the Grants Administrator is expected to demonstrate and apply a strong understanding of grant proposal development and grant management best practices; excellent research and writing skills; and strong organizational skills, including demonstrated accuracy and responsiveness in managing budgets, expenditures, deadlines, documentation, and reporting requirements. This position requires effective communication and interpersonal skills to support positive, collaborative relationships within the Foundation, across college departments, and with external funders and organizational leadership

Grant Administration

• Monitor grant compliance
• Monitor budgets and expenditures
• Ensure reporting deadlines are met
• Review, verifying, and preparing for approval invoices and reimbursements
• Maintain grant records and documentation
• Explain grant regulations and policies
• Support audits and risk mitigation

Grant Coordination

• Coordinate grant application submissions
• Track project milestones
• Schedule meetings and reporting activities
• Collect information for reports

Grants Management

• Identify funding opportunities that align with the college’s mission and strategic priorities
• Develop and maintain an accurate and comprehensive grant calendar that tracks funding opportunities and application deadlines
• Assist with proposal development
• Assist with budget creation and monitoring
• Ensure completion and communication of award acceptance requirements
• Prepare financial reports as needed
• Conduct grant closeout activitiesSupport donor relations and stewardship
• Communicate proactively when deadlines, deliverables, financial concerns, or other issues require attention.
• Support a team-oriented environment by being flexible, approachable, responsive, and willing to assist with shared priorities within the Foundation and the college.

The Grants Administrator will report to the Executive Director of the Brightpoint Community College Foundation. All grant development, submission, administration, and funder communications are conducted under the Executive Director’s supervision and approval.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Required Qualifications

• Progressively responsible experience in grant administration, grant coordination, and grants management.
• Experience working collaboratively with faculty, staff, administrators, finance personnel, and external partners to obtain information, coordinate activities, and meet organizational objectives.
• Experience using grants management systems, donor databases, financial systems, CRM platforms, or other technology tools to track deadlines, documentation, expenditures, and reporting requirements.
• Demonstrated ability to work independently on assigned responsibilities while exercising sound judgment regarding when to seek guidance, direction, or approval from supervisory leadership
• Successful completion and passing of a background check is required.

Additional Considerations

Operation of a State Vehicle No Supervises Employees No Required Travel As required

Additional Information

Position is open until filled. Application review will begin November 2, 2026

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Additional Application Instructions

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Job Close Date

12/31/2026