Grants Coordinator I- Post - Award

Kansas City Kansas Community College; Kansas City (KS); On-site; USD 42,000 - 70,000; Full time

Job summary

Kansas City Kansas Community College is seeking a Post-Award Grants Coordinator to support administrative coordination and the financial aspects of various grants in compliance with GAAP, grant regulations, and award terms. The role focuses on analytical oversight across multiple funds, including indirect funds.

The position collaborates with grant program coordinators, the Finance department, and the Foundation to ensure accurate financial coding, reporting, and compliance.

Qualifications

• Associate's degree required.
• One year of federal/state grant writing/management/reporting experience.
• One year of accounting tasks experience (AP/AR/general ledger/Cash handling).
• One year of experience generating reports and reconciling accounts.
• Proficient in operating a 10-key with speed and accuracy.

Responsibilities

• Collaborate with grant program coordinators and Finance to monitor grant expenditures against budgets and guidelines.
• Adhere to deadlines for invoicing, financial reporting, and related grant activities.
• Coordinate administrative processes for assigned grant accounts.
• Prepare progress reports documenting program activities and fund expenditures.
• Support post-award financial functions including coding, accounting requirements, and policy changes.
• Gather required documentation for submissions and assist with payments and expenditures documentation.
• Serve as liaison between external grant agencies and college personnel.
• Monitor equipment procurement through grants and perform grant closeout activities including reconciliations.
• Assist in grant audits by providing documentation and support.
• Provide high level customer service and develop internal/external relationships.
• Participate in grant training and professional development.
• Perform other duties as assigned by Executive Director of the Foundation or President.

Skills

Grant management

Financial reporting

MS Office

Communication skills

Detail-oriented

Multitasking

Team collaboration

Budget awareness

Education

Associate's degree

Bachelor’s degree in accounting/finance

Tools

MS Office Suite

Job description

JOB CLASSIFICATION

Pay grade level: 13

Compensation: up to $70,337. Commensurate with education and experience.

Employee category: Full-Time Staff

Department: President’s Office

Reports to: Executive Director of Foundation

FLSA status: Exempt

Job Code: TBD

Location: Primarily Main Campus , but any other college location as assigned by the appropriate administrator

Summary

The Post-Award Grants Coordinator supports administrative coordination and the financial aspects of federal/state/private grants in compliance with generally accepted accounting principles, grant regulations, award terms and conditions. This position is structured to provide analytical oversight and to support the success of multiple grants, which is sustained through the use of multiple funds, including but not limited to indirect funds.

Position Description

• Collaborates with grant program coordinators, Pre-Award Grant Coordinator, and Finance department to monitor grant expenditures to ensure alignment with approved budgets and grant guidelines.
• Adheres to strict deadlines on invoicing, financial reporting, and other related activities involved in the management of grants and contracts.
• Coordinates the efforts, administrative processes, and functions of assigned accounts.
• Collaborates with grant program coordinators and others to prepare progress reports documenting program activities and fund expenditures.
• Collaborates with designated Finance and Operations staff in the support of the grants office for all financial functions related to awarded grants, including appropriateness of grant-related expenditures for post-award management, financial coding, accounting requirements, and policy changes.
• Collects required documentation for submission as required by grants and collaborates with the Controller or designee to document payments and expenditures.
• Acts as liaison between contracted external grant agencies and appropriate college personnel.
• Collects, monitors, and updates documentation for equipment purchased through grants, including ensuring proper tagging as required, and performs grant closeout functions including reconciliations and budget reports.
• Prepares for and participates in grant audits, providing documentation and support as needed.
• Provides a high level of customer service in answering questions and gathering information.
• Develops and fosters internal and external customer relations.
• Participate in grant training and other professional development activities.
• Other duties assigned by the Executive Director of the Foundation or the College President.

Knowledge, Skills, And Abilities

• Demonstrated ability to review grant and external funding proposals, ensuring that completed proposals meet all internal and external requirements before submission.
• Ability to collaborate with college departmental staff on the preparation of grant and contract proposals to be submitted to external sponsors.
• Ability to efficiently complete administrative setup of grants and contracts in the financial system utilized by the College.
• Knowledge of financial record-keeping procedures and financial integrity protocols.
• Excellent verbal and written communication skills, along with strong interpersonal and relationship-building abilities to prioritize, negotiate, and collaborate with various internal and external stakeholders.
• Detail-oriented, with excellent organizational and problem-solving skills and the ability to manage multiple projects and quickly shift priorities as needed.
• Ability to prioritize project deadlines in a self-directed environment.
• Proven ability to manage sensitive and confidential issues, exercising independent judgment, discretion, and confidentiality as required.
• Possess the ability to cooperate and contribute in a team environment, as well as successfully work individually with limited oversight.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
• Proficient in MS Office Suite (Excel, Outlook, PowerPoint, and Word).

Minimum Qualifications

• Associate's degree.
• One (1) year of successful experience in federal and/or state grant writing, grant management, and grant reporting.
• One (1) year of experience (can be concurrent) in handling various accounting tasks, such as accounts payable, accounts receivable, general accounting/bookkeeping, and cash handling, and utilizing computerized accounting software, including Microsoft Office.
• One (1) year of experience generating reports and reconciling accounts.
• Proficient in operating a 10-key with speed and accuracy, along with strong computer skills.

Preferred Qualifications

• Bachelor’s degree in accounting, Finance, or closely related field.

WORKING CONDITIONS

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and occasionally push or lift items. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK SCHEDULE

40 hours per week. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.

KCKCC is an Equal Opportunity Employer