Grants Administrator

Town of Superior; Superior (CO); On-site; USD 77,000 - 94,000; Full time

Job summary

Town of Superior seeks a Grants Administrator to oversee grant development and administration from federal, state, and private sources, aligning proposals with town priorities across disaster mitigation, parks, utilities, and sustainability. The role partners with multiple departments to research, draft, submit, and report on grant-funded projects.

The position requires a bachelor’s degree and at least two years in public service or grant writing; a master’s or related certifications are

Qualifications

• Bachelor’s degree in business, finance, public administration or related field; 2+ years in public service or grant writing.
• Master’s degree or certifications in grant writing or project management preferred.
• Equivalent combination of education and experience will be considered.
• Experience in grant writing with a proven track record is required or strongly preferred.
• Experience in project management, grant management, declared disasters, and/or public finance is a plus.

Responsibilities

• Research government, corporate, foundation and private funding prospects to match Town priorities.
• Develop, write and submit letters of inquiry, concept papers and grant proposals.
• Generate high-quality proposals, narratives, applications and supporting documents.
• Coordinate preparation of grant applications and reports; assist in accounting for expenditures.
• Track deadlines, maintain files and reports; support financal oversight for reimbursements.
• Represent the Town to funding agencies and organizations; liaise with departments and consultants to ensure compliance.
• Meet regularly with departments to discuss funding needs and clarify allowability of expenditures.

Skills

Grant lifecycle

Regulatory compliance

Budgeting

Project management

Research

Written communication

Verbal communication

Stakeholder engagement

Education

Bachelor’s degree in business, finance, public administration or related field

Master’s degree or certifications in grant writing or project management

Tools

Grant management software

Microsoft Office Suite

Job description

The Grants Administrator provides administration and oversight of grant/public assistance from federal, state and private funding agencies to support Town projects and programs. This position supports all aspects of grant development in collaboration with other department staff including identifying, researching, developing, writing, submitting, and reporting for grant proposals. Areas of project work to be funded through grants include but are not limited to disaster mitigation and recovery, parks, open space, arts, public works and utilities, sustainability, planning and building. Position is exempt under FLSA.

Supervision

• Works under the general supervision of the Assistant Town Manager.

Hiring Range

$76,647 - $93,893

• Researches and identifies government, corporate, foundation and private funding prospects to match Town priorities.
• Works with appropriate department personnel to research, develop, write and submit letters of inquiry, concept papers and grant proposals.
• Works with appropriate department staff to generate high-quality proposals, narratives, applications and supporting documents in response to solicitations consistent with all policies and procedures of the Town, and the requirements and guidelines of the funding agencies.
• Coordinates and follows-up on the progress of submitted proposals.
• Reviews and tracks grant/public assistance documentation, supports process to submit for and receive fund reimbursements, ensures compliance with funding requirements, and supports financial oversight for administration and reimbursement of funds in collaboration with other department staff.
• Coordinates the preparation of grant/public assistance applications and reports; assists in accounting for expenditures of funds; obtains reports reflecting expenditures and reimbursement requests; providing support to departments as directed.
• Tracks application/report deadlines, manages files, organizes information on current and potential grant prospects, and submits reports as directed.
• Identifies and develops strategies to optimize the grant administration process.
• Reviews and evaluates grant project proposals including ensuring compliance with applicable regulations, policies, and guidelines.
• Coordinates with consultants as directed to review internal grant and compliance processes, and to facilitate grant management training opportunities.
• Coordinates with the Finance Department regarding grant administration and reporting.
• Serves as a liaison for the Town to funding agencies and organizations.
• Meets regularly with department staff to discuss current and new funding needs.
• Informs staff and works to clarify questions regarding allowability of proposed expenditures related to specific grants.
• Informs supervisor on the progress of all grants and issues that may arise with each grant.
• Represents the Town on various boards, committees, and task forces, as assigned.

• A comprehensive understanding of grant administration principles, including grant lifecycle management, compliance regulations, reporting standards, and best practices.
• Knowledge of federal, state, and private funding sources, their application processes, eligibility criteria, and compliance requirements relevant to various project areas such as disaster mitigation, parks, utilities, and arts.
• Proficiency in project management methodologies, budgeting, scheduling, and resource allocation to ensure efficient implementation of grant-funded projects.
• Strong research capabilities to identify potential grant opportunities, assess alignment with Town objectives, and strategize for successful grant acquisition.
• Excellent written and verbal communication skills to articulate complex ideas, prepare persuasive grant proposals, and effectively communicate with stakeholders and funding agencies.
• Ability to develop clear, concise, and persuasive grant proposals tailored to specific funding opportunities while addressing the Town's needs and objectives.
• Strong financial management skills to create budgets, manage funds, and ensure adherence to financial guidelines throughout the project lifecycle.
• Proficiency in grant management software, Microsoft Office Suite, and other relevant applications to facilitate efficient grant administration, reporting, and data analysis.
• Ability to collaborate effectively with diverse departmental teams, stakeholders, and external partners to gather necessary information, align objectives, and implement grant-funded projects successfully.
• Capacity for critical thinking, problem-solving, and identification of innovative solutions to challenges that may arise during grant development, implementation, or reporting.
• Strong organizational skills and the ability to manage multiple grant projects simultaneously, meeting deadlines and ensuring compliance with reporting requirements.
• Capacity to adapt to evolving priorities, regulations, and project requirements while maintaining focus on grant objectives and deliverables.
• Ability to build and nurture positive relationships with funding agencies, community stakeholders, and partners to enhance grant acquisition opportunities and project success.

Special License, Registration, or Certification Required

Bachelor’s degree in business, finance, public administration or related field, and a minimum of 2 years in public service and/or grant writing preferably in local government. Master's degree in a relevant discipline or certifications/training in grant writing or project management preferred. Equivalent combination of education and experience will be considered. Must have experience in grant writing with a proven track record of successful grants. Other experience in project management, grant management, declared disasters, and/or public finance a plus.