Grant Writer

City of Oxford; Oxford (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

The City of Oxford seeks a grant writer to research opportunities, write compelling proposals, and manage grant projects to ensure annual funding for city programs.

You will identify opportunities, determine eligibility, coordinate with department heads, submit proposals, track costs, and report progress to the Finance Director, City Manager, and Board.

Required are a four-year degree and at least 3 years of municipal grant writing experience; overtime may be applicable per city policy.

Qualifications

• Thorough knowledge of the grant writing and application process.
• Thorough knowledge of local, state, and federal finance laws and regulations.
• Experience with budgeting policies and purchasing procedures.
• Ability to communicate in written reports and oral presentations.
• Ability to manage multiple grants simultaneously.
• Strong data tracking and reporting skills.

Responsibilities

• Assist with development of the City’s grant funding strategies.
• Research available grant programs.
• Identify grant funding opportunities.
• Determine eligibility for grant funding.
• Write, submit, and manage grant proposals.
• Provide supporting documentation to prospective grant funders.
• Coordinate with City department heads regarding funding needs.
• Provide regular updates to the City Manager and Board regarding status of grants.
• Oversee full grant lifecycle, monitoring costs, sub-recipients, and reporting.
• Perform other duties as assigned.
• Coordinate grant process from application to closeout.

Skills

Grant writing

Financial regulations

Budgeting policies

Report writing

Communication

Data analysis

Multitasking

Education

Bachelor's degree (relevant field)

Tools

MS Office

Job description

General Statement of Duties

Researching grant opportunities, writing compelling grant proposals to acquire funding, and working with the City’s respective leadership teams to ensure that the City has sufficient capital each year to fund City programs and services.

Distinguishing Features of the Class

An employee in this class is responsible for researching, organizing, writing, and administering grant/projects applications on behalf of the City and providing updates to the City’s respective manager and governing board. Duties include researching available grant programs, identifying grant funding opportunities, determining eligibility for grant funding, writing, submitting, and managing grant proposals, and providing supporting documentation to prospective grant funders. Work is performed independently and reviewed with the Finance Director and City Manager, respectively. Administers grants after being awarded.

Duties and Responsibilities

• Assist with the execution of the development of the City’s respective grant funding strategies;
• Research available grant programs;
• Identify grant funding opportunities;
• Determine eligibility for grant funding;
• Write, submit, and manage grant proposals;
• Provide supporting documentation to prospective grant funders.
• Coordinate with City department heads regarding funding needs.
• Provide regular updates to the City’s respective manager and governing board regarding the status of pending grant applications, potential grant funding opportunities, and grant funding strategies.
• Manages and oversees the full life cycle of the grant processes, monitoring and tracking costs, overseeing sub-recipients, collaborating with external and internal partners, data tracking and analysis, filing periodic required reports and creating reporting for the City Manager & Board of Commissioners and the larger community.
• Perform such other functions as may be assigned from time to time.
• Coordinate with appropriate city staff (Management/Department Heads) to complete grant process from application, manage and closeout.

Recruitment and Selection Guidelines

Knowledge, Skills, and Abilities

• Thorough knowledge of and experience with the grant writing and application process;
• Thorough knowledge of local, state, and federal finance laws and regulations;
• Considerable knowledge of the City’s respective personnel, budgeting, and purchasing policies and procedures;
• Ability to communicate effectively in written reports and oral presentations;
• Ability to exercise sound judgment regarding the City’s respective qualifications for grant funding;
• Skill in the use of computers and other technology and techniques related to maintaining records, preparing written reports and correspondence, and preparing relevant analysis.
• Must be able to manage multiple grants at various points of the process at one time.

Physical Requirements

• Must be able to perform the basic life functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, dexterity, talking, hearing, seeing, and repetitive motions.
• Must possess visual acuity to prepare and analyze data and figures, operate a computer terminal, read regulations, and perform related administrative duties.

Desirable Education and Experience

Graduation from an accredited four-year college or university with a relevant degree and or three (3) years of professional municipal grant writing experience or an equivalent combination of education and experience.

Special Requirements

Possession of a valid North Carolina driver’s license.

This position is non-exempt under the Fair Labor Standards Act and is eligible for overtime compensation.