Grants Administrator

Town of Superior Colorado; Superior (CO); On-site; USD 77,000 - 94,000; Full time

Job summary

Town of Superior Colorado seeks a Grants Administrator to oversee grant development and administration for disaster mitigation, parks, utilities, and more. You will research, write, submit, and report on proposals in collaboration with multiple departments.

The role emphasizes compliance, reporting standards, and managing budgets through the grant lifecycle. Strong communication with agencies and internal staff is essential to secure funding and ensure successful project delivery.

Qualifications

• Understanding of grant lifecycle management, compliance regulations, reporting standards, and best practices.
• Knowledge of federal, state, and private funding sources and their application processes.
• Proficiency in budgeting, scheduling, and resource allocation for grant projects.
• Strong research ability to identify grant opportunities and align with Town priorities.
• Excellent written and verbal communication for persuasive proposals and stakeholder interaction.
• Ability to tailor grant proposals to funding opportunities addressing the Town’s needs.
• Solid financial management skills for budgets and reimbursements.
• Experience with grant management software and data analysis tools.
• Ability to collaborate with diverse teams to gather information and drive grant-funded projects.

Responsibilities

• Research and identify grant opportunities that match Town priorities.
• Develop, write, submit, and track grant proposals and inquiries.
• Coordinate with departments to prepare budgets, narratives, and supporting documents.
• Ensure compliance with funding requirements and oversee reimbursements.
• Maintain timelines for applications, reports, and deliverables.
• Coordinate with consultants and the Finance Department on grant administration.
• Communicate progress and issues to staff and supervisors.
• Represent the Town with funding agencies and organizations.
• Provide training opportunities on grant management as needed.
• Build relationships with funding partners to enhance opportunities.

Skills

Grant lifecycle mgmt

Regulatory compliance

Budgeting

Grant writing

Research skills

Written communication

Public funding sources

Stakeholder relations

Project management

Data analysis

Microsoft Office

Grant management software

Education

Bachelor’s degree in business, finance, public administration or related field

Master's degree or certifications in grant writing or project management (preferred)

Tools

Grant management software

Microsoft Office

Job description

The Grants Administrator provides administration and oversight of grant/public assistance from federal, state and private funding agencies to support Town projects and programs. This position supports all aspects of grant development in collaboration with other department staff including identifying, researching, developing, writing, submitting, and reporting for grant proposals. Areas of project work to be funded through grants include but are not limited to disaster mitigation and recovery, parks, open space, arts, public works and utilities, sustainability, planning and building. Position is exempt under FLSA.

Supervision

• Works under the general supervision of the Assistant Town Manager.

Hiring Range

$76,647 - $93,893

• Researches and identifies government, corporate, foundation and private funding prospects to match Town priorities.
• Works with appropriate department personnel to research, develop, write and submit letters of inquiry, concept papers and grant proposals.
• Works with appropriate department staff to generate high-quality proposals, narratives, applications and supporting documents in response to solicitations consistent with all policies and procedures of the Town, and the requirements and guidelines of the funding agencies.
• Coordinates and follows-up on the progress of submitted proposals.
• Reviews and tracks grant/public assistance documentation, supports process to submit for and receive fund reimbursements, ensures compliance with funding requirements, and supports financial oversight for administration and reimbursement of funds in collaboration with other department staff.
• Coordinates the preparation of grant/public assistance applications and reports; assists in accounting for expenditures of funds; obtains reports reflecting expenditures and reimbursement requests; providing support to departments as directed.
• Tracks application/report deadlines, manages files, organizes information on current and potential grant prospects, and submits reports as directed.
• Identifies and develops strategies to optimize the grant administration process.
• Reviews and evaluates grant project proposals including ensuring compliance with applicable regulations, policies, and guidelines.
• Coordinates with consultants as directed to review internal grant and compliance processes, and to facilitate grant management training opportunities.
• Coordinates with the Finance Department regarding grant administration and reporting.
• Serves as a liaison for the Town to funding agencies and organizations.
• Meets regularly with department staff to discuss current and new funding needs.
• Informs staff and works to clarify questions regarding allowability of proposed expenditures related to specific grants.
• Informs supervisor on the progress of all grants and issues that may arise with each grant.
• Represents the Town on various boards, committees, and task forces, as assigned.

• A comprehensive understanding of grant administration principles, including grant lifecycle management, compliance regulations, reporting standards, and best practices.
• Knowledge of federal, state, and private funding sources, their application processes, eligibility criteria, and compliance requirements relevant to various project areas such as disaster mitigation, parks, utilities, and arts.
• Proficiency in project management methodologies, budgeting, scheduling, and resource allocation to ensure efficient implementation of grant-funded projects.
• Strong research capabilities to identify potential grant opportunities, assess alignment with Town objectives, and strategize for successful grant acquisition.
• Excellent written and verbal communication skills to articulate complex ideas, prepare persuasive grant proposals, and effectively communicate with stakeholders and funding agencies.
• Ability to develop clear, concise, and persuasive grant proposals tailored to specific funding opportunities while addressing the Town's needs and objectives.
• Strong financial management skills to create budgets, manage funds, and ensure adherence to financial guidelines throughout the project lifecycle.
• Proficiency in grant management software, Microsoft Office Suite, and other relevant applications to facilitate efficient grant administration, reporting, and data analysis.
• Ability to collaborate effectively with diverse departmental teams, stakeholders, and external partners to gather necessary information, align objectives, and implement grant-funded projects successfully.
• Capacity for critical thinking, problem-solving, and identification of innovative solutions to challenges that may arise during grant development, implementation, or reporting.
• Strong organizational skills and the ability to manage multiple grant projects simultaneously, meeting deadlines and ensuring compliance with reporting requirements.
• Capacity to adapt to evolving priorities, regulations, and project requirements while maintaining focus on grant objectives and deliverables.
• Ability to build and nurture positive relationships with funding agencies, community stakeholders, and partners to enhance grant acquisition opportunities and project success.

Special License, Registration, or Certification Required

Bachelor’s degree in business, finance, public administration or related field, and a minimum of 2 years in public service and/or grant writing preferably in local government. Master's degree in a relevant discipline or certifications/training in grant writing or project management preferred. Equivalent combination of education and experience will be considered. Must have experience in grant writing with a proven track record of successful grants. Other experience in project management, grant management, declared disasters, and/or public finance a plus.