Grant Administrator

Pamlicocounty; North Carolina; On-site; USD 50,000 - 70,000; Full time

Job summary

Pamlicocounty is seeking a Grant Administrator to manage a diverse portfolio of sponsored projects. You will oversee the proposal submission, grant applications, and ensure compliance with federal, state, and local regulations while offering financial guidance.

The role requires a Bachelor’s degree in a relevant field and at least 2 years of experience in grant administration. Strong communication skills and proficiency in Microsoft Office are essential for success.

Qualifications

• Bachelor’s degree in related field or equivalent experience.
• Minimum of 2 years grant administration and management experience required.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Manage portfolio of sponsored projects from proposal to closeout.
• Prepare and organize materials for proposals and applications.
• Ensure compliance with federal, state, and local regulations.

Skills

Financial management principles

Grants administration practices

Communication skills

Project management skills

Problem-solving skills

Education

Bachelor’s degree in accounting, finance, business administration, public administration, or related discipline

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Job description

Under limited supervision, the Grant Administrator will manage a complex portfolio of sponsored projects from proposal submission through award management to project closeout. This includes preparing and organizing materials for proposals, submitting and monitoring grant applications, maintaining financial and program reports, as well as grant budgets. This role is essential in ensuring compliance with federal, state, and local regulations while providing critical financial oversight and guidance to management and staff. Work is performed under the supervision of the County Manager and is evaluated through the observation of work, periodic conferences, and review of reports.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Research, prepare and submit all funding proposals, applications, and contracts
• Maintain and provide timely reporting data for all grants (progress reports, year‑end, financial reporting, audit requests, field visit requests, expenditures and revenue reconciliation, data collection from programs and special reports as required)
• Oversee overall grant process, document procedures, and manage all aspects of process implementation
• Administer all components of the grant cycle, including database management, grant documentation and grant compliance
• Prepare and provide accurate grant data to internal and external departments as necessary
• Analyze budget and expenditure reports and ensure compliance for all department grants
• Ensure adherence to policies and standards by facilitating meetings and/or providing counsel to internal and external parties, as needed, regarding procedures, statutory requirements and filings
• Participate in grantee calls and site visits providing financial status updates as necessary
• Ensure all project approval documents and legal agreements are prepared following Pamlico County policies and procedures
• Assist with grant and program performance measurement, data collection, data visualization and reporting, and preparing internal and external communication materials (Annual Report, Web site content, program brochures, Social Media accounts, etc.)
• Performs related tasks as required

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.
• Working knowledge of current federal, state and local government grant programs.
• Working knowledge of technical and administrative rules and regulations in the subject area.
• Ability to prepare written findings and present recommendations supported by facts and to prepare and analyze financial information involving existing issues pertaining to the subject area and to present it in oral and/or written form.
• Basic problem‑solving skills to interpret compliance and report findings to management.
• Basic project management skills to work as a team to develop new processes and procedures based upon changes in laws and regulations or industry practice
• Ability to provide appropriate documentation to support conclusions.
• Ability to organize and format reports to comply with applicable guidelines.
• Ability to review and document compliance with laws and regulations.
• Ability to implement effective workflow processes and procedures.
• Detail‑oriented and able to efficiently organize and manage multiple responsibilities.
• Excellent written and verbal communication skills

EDUCATION AND EXPERIENCE

Requires a bachelor’s degree in accounting, finance, business administration, public administration, or a related discipline from an accredited institution or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

• Minimum of 2 years of grant experience, administration, and management experience
• Intermediate to expert skills in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of automated office machines which include computers, typewriters, adding machines, copiers, etc. Must be able to exert up to 15 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Language Ability: Requires the ability to read a variety of correspondence, legal documents, forms, reports, time sheets, etc. Requires the ability to prepare correspondence, resolutions, meeting agendas, meeting minutes, billing statements, etc., using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. Must be able to speak with poise, voice control and confidence, and to articulate information to others.

Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.