Engineering Grants Coordinator

City of Memphis; Memphis (TN); On-site; USD 56,000 - 86,000; Full time

Job summary

City of Memphis seeks a qualified professional for the Engineering Division to perform research, grant administration, and analytical duties in support of public infrastructure programs. The role involves preparing resolutions and funding forms for Capital Improvement Programs, and coordinating grant reimbursements while ensuring timely processing.

The incumbent will provide technical assistance for fiscal reporting, monitoring, and audits, maintain data, and prepare reports for various

Qualifications

• Bachelor’s degree required in a closely related field.
• Five years’ experience in community development research, contract administration, grant writing/administration, public policy, accounting, or public infrastructure programming.
• Three years of the five years must be in a supervisory capacity.
• Experience with budget development and monitoring; familiarity with contracts and agreements preferred.

Responsibilities

• Performs grant administration and analytical duties in support of public infrastructure programs.
• Prepares resolutions with funding forms for Capital Improvement Programs and coordinates grant reimbursements.
• Drafts contract awards/agreements and ensures timely processing and approvals.
• Manages invoices, payments to consultants/contractors, and financial reporting for grants.
• Provides technical assistance for fiscal reporting, audits, and compliance reviews.

Education

Bachelor’s degree in Public Administration, Planning, Engineering, Accounting, Finance or closely related field

Job description

SALARY RANGE: $56,102.54 - $85,841.60

Works under the general direction of an assigned Manager or Administrator in Engineering Division to perform a wide variety of professional level research, grant administration, and analytical duties in support of public infrastructure programs. Prepares resolutions with proper language and funding forms for Capital Improvement Programs. Coordinates the processing and monitoring of grant awards and reimbursement payments while overseeing project closures. Informs project managers of accounting transactions; drafts contract awards and amendments and assembles all relevant documents; routes contracts and documents to appropriate destinations for signatures ensuring timely processing. Prepares check requests, invoices, and final payments to consultants and contractors. Drafts council resolutions and contract agreements to secure funding or extend project timelines. Provides Project Managers with technical assistance for the fiscal reporting and reconciling of grant awards, grant reimbursements, grants close-out process, monitoring reviews, and audits. Maintains and analyzes a variety of data. Retrieves canceled checks and ACH payments to facilitate reimbursement processing. Interprets government regulations, forecasts, and prepares multiple grant applications and projects. Administers invoices for payments of grant awards. Writes grant proposals, budgets, reports, and other ancillary materials. Manages existing grants by tracking grants, developing internal reporting systems, writing reports, and maintaining excellent historical records. Corresponds with staff to ensure each project or program is meeting proposal conditions and expectations. Prepares reports and presentations for various groups, committees, and other constituents. Utilizes various computer software applications to create documents, spreadsheets, charts, graphs, databases, etc. in the grant compliance process. Keeps up to date on available grants and federal, state, and local legislation that may impact grant funding. Travels and attends various meetings, businesses and work sites across the City.

Job Description

Works under the general direction of an assigned Manager or Administrator in Engineering Division to perform a wide variety of professional level research, grant administration, and analytical duties in support of public infrastructure programs. Prepares resolutions with proper language and funding forms for Capital Improvement Programs. Coordinates the processing and monitoring of grant awards and reimbursement payments while overseeing project closures. Informs project managers of accounting transactions; drafts contract awards and amendments and assembles all relevant documents; routes contracts and documents to appropriate destinations for signatures ensuring timely processing. Prepares check requests, invoices, and final payments to consultants and contractors. Drafts council resolutions and contract agreements to secure funding or extend project timelines. Provides Project Managers with technical assistance for the fiscal reporting and reconciling of grant awards, grant reimbursements, grants close-out process, monitoring reviews, and audits. Maintains and analyzes a variety of data. Retrieves canceled checks and ACH payments to facilitate reimbursement processing. Interprets government regulations, forecasts, and prepares multiple grant applications and projects. Administers invoices for payments of grant awards. Writes grant proposals, budgets, reports, and other ancillary materials. Manages existing grants by tracking grants, developing internal reporting systems, writing reports, and maintaining excellent historical records. Corresponds with staff to ensure each project or program is meeting proposal conditions and expectations. Prepares reports and presentations for various groups, committees, and other constituents. Utilizes various computer software applications to create documents, spreadsheets, charts, graphs, databases, etc. in the grant compliance process. Keeps up to date on available grants and federal, state, and local legislation that may impact grant funding. Travels and attends various meetings, businesses and work sites across the City.

Responsibilities

Performs additional functions (essential or otherwise) which may be assigned.

Typical Physical Demands

Primarily desk work. Requires the ability to operate general office equipment such as a personal computer, calculator, and telephone. Requires ability to read, interpret, and apply federal regulations, and to communicate with professionals and non-professionals orally and in writing. Requires the ability to operate an automobile.

Typical Working Conditions

Majority of work is performed in an office environment. Work involves interaction with project managers, grantor agencies, staff members at all levels, and the public. Requires travel between building sites and to various meetings, offices, and other locations.

Qualifications

Bachelor’s degree in Public Administration, Planning, Engineering, Accounting, Finance or closely related field and five (5) years’ experience in community development research, contract administration, grant writing/administration, public policy, accounting, or public infrastructure programing with three (3) years of the five (5) years in a supervisory capacity; or any combination of experience or training which enables one to perform the essential job functions. Working experience with various computer software applications required. Working experience with budget development and monitoring; program development, proposal writing, and knowledge of contracts and agreements preferred. Must possess and maintain a valid driver’s license as a condition of continuous employment. Master’s degree may count as two (2) years of professional experience.