Grants & Administrative Support Specialist

Spectraforce Technologies; Nashville (TN); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Spectraforce Technologies in Nashville seeks an Administrative Services Assistant to support the Enhanced Care Coordination in Maternity Care Deserts Project. The role covers project operations, invoice processing, documentation, grant expenditure tracking, and coordination to ensure compliance with state and federal requirements.

Hybrid work with on-site onboarding and quarterly in-person meetings. Standard hours are Monday–Friday, 8:00 AM–4:30 PM CST, totaling 37.5 hours per week.

Qualifications

• Associate's or Bachelor's degree from an accredited college or university.
• Minimum of one year of experience providing administrative or fiscal support for grant-funded programs.
• Supervisory experience is preferred.

Responsibilities

• Schedule and coordinate bi-weekly program meetings and vendor touchpoints.
• Prepare meeting agendas, minutes, and action logs.
• Maintain project files and documentation in SharePoint and other TDH-approved systems.
• Draft memos and communications for participants using accessible formatting.

Skills

Administrative support

Project coordination

Fiscal documentation

Communication skills

Education

Associate's or Bachelor's degree

Tools

SharePoint

Microsoft Office Suite

Job description

Spectraforce Technologies in Nashville seeks an Administrative Services Assistant to support the Enhanced Care Coordination in Maternity Care Deserts Project. The role covers project operations, invoice processing, documentation, grant expenditure tracking, and coordination to ensure compliance with state and federal requirements.

Hybrid work with on-site onboarding and quarterly in-person meetings. Standard hours are Monday–Friday, 8:00 AM–4:30 PM CST, totaling 37.5 hours per week.