Grants Administrative Assistant - Nashville, TN

STI; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

STI is seeking an administrative professional to provide lead administrative and fiscal support for HRP-funded Maternal and Child Health grants in Nashville. You will help track budgets, invoices, spend-downs, and prepare documentation for submission, ensuring compliance with TDH, HRSA, and CMS requirements.

The role includes supervising an Administrative Assistant 3, coordinating with contracts staff, and assisting program directors with reporting, scheduling, and coordination.

Qualifications

• Graduation from an accredited college or university with an associate's or bachelor’s degree is required.
• At least two years of experience providing administrative or fiscal support for grant-funded programs.
• Supervisory experience preferred.

Responsibilities

• Serve as lead administrative and fiscal support for HRP-funded Maternal and child Health grants.
• Track grant budgets, invoices, and spend-downs to support fiscal accountability and sustainability.
• Review and process invoices and supporting documentation for compliance prior to submission.
• Coordinate with fiscal and contracts staff to resolve discrepancies and ensure timely payments.
• Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review.
• Maintain grant documentation and records in compliance with TDH, HRSA, and CMS requirements.
• Support program directors with reporting, scheduling, and administrative coordination.

Education

Associate's or Bachelor's degree

Job description

Key Responsibilities

• Serve as lead administrative and fiscal support for HRP-funded Maternal and child Health grants.
• Track grant budgets, invoices, and spend-downs to support fiscal accountability and sustainability.
• Review and process invoices and supporting documentation for compliance prior to submission.
• Coordinate with fiscal and contracts staff to resolve discrepancies and ensure timely payments.
• Supervise and support an Administrative Assistant 3, including training, task assignment, and quality review.
• Maintain grant documentation and records in compliance with TDH, HRSA, and CMS requirements.
• Support program directors with reporting, scheduling, and administrative coordination.

Minimum Requirements

Graduation from an accredited college or university with an associate's or bachelor’s degree is required. At least two years of experience providing administrative or fiscal support for grant-funded programs. Supervisory experience preferred.