Hybrid Administrative & Grants Specialist

State of Tennessee; Nashville (TN); Hybrid; USD 44,000 - 55,000; Full time

Job summary

State of Tennessee invites applications for a Hybrid Admin Services Assistant role in Nashville. The position supports program operations with a variety of clerical duties and budget/grant administration under general supervision.

The role emphasizes records accuracy, policy interpretation, and staff coordination, with opportunities to work across departments and enhance processes in a dynamic state environment.

Qualifications

• Bachelor's degree and experience equivalent to one year of full-time professional staff administrative and/or analytic experience.
• Substitution of Experience for Education: qualifying sub professional, para-professional, or professional experience may substitute education on a year-for-year basis.
• Substitution of Education for Experience: graduate coursework may substitute for the required experience on a year-for-year basis.
• One year of professional administrative services experience with the State of Tennessee.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
• Serves as liaison between the agency and the general public, other state departments, and external entities to explain procedures and regulations.
• Interprets and enforces policies and makes recommendations for improvements.
• Prepares and reviews operating budgets and conducts grant administration to ensure compliance with requirements.
• Conducts research in fiscal, economic, non-technical legal, legislative areas.
• Performs human resources administration in areas such as employee relations, recruitment, development, and training.
• May assign work and train staff.

Skills

Customer Focus

Nimble Learning

Business Insight

Communicates Effectively

Action Oriented

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee invites applications for a Hybrid Admin Services Assistant role in Nashville. The position supports program operations with a variety of clerical duties and budget/grant administration under general supervision.

The role emphasizes records accuracy, policy interpretation, and staff coordination, with opportunities to work across departments and enhance processes in a dynamic state environment.