Grants & Administrative Coordinator

cumberlandcountygovernment; Portland (ME); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Excellent benefits package

Tuition reimbursement

Wellness program

Professional development opportunities

Job summary

Cumberland County Government seeks an experienced administrative professional to support two departments: Assessing and Emergency Management. The role handles office operations, budgeting, purchasing, and grant support, while ensuring strong customer service to residents and partners.

Responsibilities include preparing documents, managing records, coordinating meetings, and assisting with financial reporting. This full-time position offers benefits and requires authorization to work in the U.S.

Qualifications

• Experience with federal grant administration is highly desirable.
• Experience with budget monitoring, AP, purchasing, and records management.
• Any relevant combination of education and recent experience.

Responsibilities

• Coordinate daily office operations as primary administrative resource.
• Process accounts payable, purchasing, reimbursements, and procurement docs.
• Maintain financial records, monitor budgets, and assist with reports.
• Coordinate grant administration, track budgets, deadlines, and reporting.
• Provide professional service to residents and stakeholders.
• Travel to county facilities to support departmental operations.

Skills

Grant administration

Budget monitoring

Accounts payable

Purchasing

Records management

MS Office

Education

Education/Experience mix

Tools

MUNIS

Gov financial software

Job description

Cumberland County Government seeks an experienced administrative professional to support two departments: Assessing and Emergency Management. The role handles office operations, budgeting, purchasing, and grant support, while ensuring strong customer service to residents and partners.

Responsibilities include preparing documents, managing records, coordinating meetings, and assisting with financial reporting. This full-time position offers benefits and requires authorization to work in the U.S.