Grant & Administrative Coordinator – County Operations

Cumberland County Government; Portland (ME); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Full benefits package

Tuition reimbursement

Wellness program

Professional development opportunities

Job summary

Cumberland County Government in Maine seeks an administrative professional to support Assessing and Emergency Management. The role covers administration, financial processing, records management, and grant support with a focus on accuracy and compliance.

The position is full-time with a full benefits package. Starting pay is based on qualifications and experience within a step-based system; authorization to work in the U.S. is required. Prior government or MUNIS experience is a plus.

Qualifications

• Experience with federal grant administration is highly desirable.
• Experience with budget monitoring, accounts payable, purchasing, and records management.
• Valid Maine driver's license.
• Exposure to Microsoft Office applications (Word, Excel, Outlook, Teams).
• Exposure to MUNIS or other governmental financial software.
• Any relevant combination of education and recent experiences will be considered.

Responsibilities

• Coordinate daily office operations and serve as the primary administrative resource for assigned departments.
• Process accounts payable, purchasing requests, reimbursements, invoices, and procurement documentation.
• Maintain financial records, reconcile expenditures, monitor budgets, and prepare financial reports.
• Coordinate grant administration activities, including maintaining grant files, tracking budgets, deadlines, and reporting.
• Provide professional service to residents and stakeholders; support outreach and public meetings.
• Perform specialized administrative work for Assessing and Emergency Management; travel as needed.

Skills

Grant administration

Budget monitoring

Accounts payable

Purchasing

Records management

Microsoft Office

Maine driving license

Tools

MUNIS or gov financial software

Job description

Cumberland County Government in Maine seeks an administrative professional to support Assessing and Emergency Management. The role covers administration, financial processing, records management, and grant support with a focus on accuracy and compliance.

The position is full-time with a full benefits package. Starting pay is based on qualifications and experience within a step-based system; authorization to work in the U.S. is required. Prior government or MUNIS experience is a plus.