Grants & Operations Coordinator

Cumberland County ME; Portland (ME); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Tuition reimbursement

Wellness program

Professional development opportunities

Comprehensive benefits package

Job summary

Cumberland County seeks an experienced administrative professional to support Assessing and Emergency Management. This full-time role coordinates operations, financial processing, purchasing, budget tracking, and records administration while serving as a trusted resource for two departments.

Responsibilities span grant support, customer service, communications, and special projects; travel to facilities as needed.

Qualifications

• Experience with federal grant administration is highly desirable.
• Budget monitoring, accounts payable, purchasing, and records management experience are important.
• Valid Maine driver’s license.
• Exposure to Microsoft Office applications (Word, Excel, Outlook, Teams).
• Municipal or county government experience including MUNIS or similar financial software is a plus.

Responsibilities

• Coordinate daily office operations for assigned departments and serve as the primary administrative resource.
• Prepare correspondence, reports, agendas, minutes, and official documents.
• Maintain confidential files and records retention systems; manage electronic documents.
• Coordinate meetings, calendars, travel, trainings, and department communications.
• Process accounts payable, purchasing requests, reimbursements, invoices, and procurement documentation.
• Maintain financial records, reconcile expenditures, monitor budgets, and assist with financial reporting to funding agencies.
• Serve as liaison with the County Finance Department on purchasing, accounting, and budget matters.
• Coordinate grant administration activities, track budgets, monitor reporting deadlines, and assist with compliance reporting.
• Compile data for management reports and decision making; coordinate special projects and continuous improvement.
• Provide professional service to residents, contractors, partner agencies, and stakeholders; respond to inquiries and explain procedures.

Skills

Grant administration

Budget monitoring

Accounts payable

Purchasing

Records management

MUNIS

Microsoft Office

Tools

MUNIS

Microsoft Office

Job description

Cumberland County seeks an experienced administrative professional to support Assessing and Emergency Management. This full-time role coordinates operations, financial processing, purchasing, budget tracking, and records administration while serving as a trusted resource for two departments.

Responsibilities span grant support, customer service, communications, and special projects; travel to facilities as needed.