Director of Grants Administration

Cumberland County, PA; Carlisle (Cumberland County); On-site; USD 67,000 - 82,000; Full time

Benefits offered by this job

Health Insurance

Retirement Pension

Paid Time Off

Job summary

The Grants Administration team at Cumberland County, PA is seeking a dedicated professional to administer a county-wide grant program. You will identify grant opportunities, guide staff through applications, and monitor outcomes to ensure compliance with local, state, and federal rules.

You will build relationships across departments, coordinate with finance and HR, provide training on grant processes, and develop tools to track terms, reporting, and post-award requirements.

Qualifications

• Bachelor’s degree in business administration, public administration, human services, or related field required.
• Or equivalent training, education, and/or experience.
• Three (3) years progressively responsible working experience in related field; experience should include project or program management.
• Or equivalent training, education, and/or experience.

Responsibilities

• Develop and maintain a county grant program with a routine process to seek out opportunities.
• Foster county-wide relationships to create a network of grant managers/monitors.
• Coordinate with departments to define timelines, eligible expenses, and reporting requirements.
• Provide regular training on grant applications, acceptance, and compliance requirements.
• Create and maintain processes to monitor grant terms and conditions.

Skills

Grant management

Training staff

Monitoring

Report writing

Relationship building

Education

Bachelor's degree in business administration, public administration, human services, or related field

Job description

Job Description

Administer a county-wide grant program to include the identification of grant opportunities, the development of department staff to apply for and monitor/report on awarded grants, and a training and monitoring program to ensure compliance with local, state, and federal rules and regulations.

Position Information

Department: Grants Administration

Pay Grade: 116

FLSA Status: FLSA Status

Employment Status: Exempt

Reports to: Chief Operating Officer

Supervises: N/A

Starting Salary: $38.34 an hour / $74,763.00 annually. The starting salary is negotiable based on relevant years of work experience and education in a similar position.

Position Code: GA2000

Work Schedule: 8:00am-4:30pm Monday-Friday. This position will work and be paid 75 hours in a 2-week pay period

Current Cumberland County Employees will follow the County Promotion/Demotion policy.

Essential Job Functions

• Develop and maintain a county grant program to include a routine process to seek out grant opportunities and share them with departments, a system to support staff through the application and reporting processes, a training initiative to ensure department staff understand the internal and external application guidelines as well as post-award requirements, and robust procedures to ensure a consistent approach to determinations regarding application and post-award processes.
• Foster strong working relationships county-wide to create a network of subject matter experts who will be able to assist with the writing of grant applications and to serve as a pool of grant managers/monitors once grants are awarded.
• Maintain a thorough knowledge of county and court functions to ensure grant assistance is appropriate and applicable.
• Coordinate with the CJAB Coordinator to provide additional assistance to Criminal Justice Policy Team endorsed grant applications by court appointed and court related offices.
• Ensure efficient administration and operation of grant programs by creating and maintaining a process to monitor and manage grant terms and conditions including changes to terms and conditions.
• Coordinate with subject matter department staff and finance department staff to identify timelines and parties responsible for implementing and reporting on the plan, to establish eligible expenses and reporting requirements, and determine who will monitor and report the results.
• Work with commissioner’s office, finance department, and human resources department staff to provide regular training opportunities to staff on the internal grant application and grant acceptance process as well as on federal, state, and local requirements surrounding grant management and monitoring.
• Establish compliance and reporting tools for departments to use to effectively manage and monitor grants.
• Create and convene an interdisciplinary task force of administrative department staff to oversee the development of grant-related project implementation plans, staffing needs, compliance with local, state, and federal rules and regulations, operating structure, and budget development and analysis.
• Work with finance department staff to develop a process to reconcile internal records with state and federal reports, to ensure proper subrecipient monitoring, and to identify and address potential internal control issues.
• Analyze department data to identify program needs and accomplishments and create statistical reports which focus on return on investment and systems quality improvement.
• Develop working relationships with state and federal grantor staff to establish best practices and to address questions and concerns.

Education

• Bachelor’s degree in business administration, public administration, human services, or related field required.
• Or equivalent training, education, and/or experience

Work Experience

• Three (3) years progressively responsible working experience in related field; experience should include project or program management.
• Or equivalent training, education, and/or experience

Company Description

Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

Benefits

Medical Benefits

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
  • Age 55 with 20 years of credited service
  • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance