Grants & Administrative Associate (Hybrid)

CAASE; Chicago (IL); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health and dental coverage

401k with employer contribution

Remote work stipend

Paid time off

Job summary

CAASE is seeking an Administrative Associate for a hybrid role (remote & in-office) to support the Development Director and Executive Director. The position focuses on grant administration, office management, and strong organization across multiple tasks within the organization.

Responsibilities include managing the ED’s inbox, coordinating events and travel, preparing board materials, handling expenses, and supporting audits and grant reports.

Qualifications

• A minimum of 1-2 years of relevant experience in an administrative, operations, or development role.
• Exceptional organization skills and strong attention to detail required.
• Intermediate skill level in Microsoft Word, Excel, PowerPoint, and Microsoft Outlook required, and ability to learn new systems.

Responsibilities

• Administrative support for the Executive Director and Development Director, including scheduling and meetings coordination.
• Manage the Executive Director’s email inbox and assist with travel arrangements and meeting notes.
• Prepare board materials, agendas, and records for bi-monthly meetings and board projects.
• Assist with administrative management of the ED’s expenses and credit card usage, including expense reports.
• Support grant administration tasks, grant calendars, audits, site visits, and related documentation.
• Attend Grant Compliance Team meetings and weekly Development-Comms meetings to capture action items.
• Assist with project management for new and ongoing grants, coordinating roles and timelines.

Skills

Attention to detail

Written communication

Organizational skills

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

CAASE is seeking an Administrative Associate for a hybrid role (remote & in-office) to support the Development Director and Executive Director. The position focuses on grant administration, office management, and strong organization across multiple tasks within the organization.

Responsibilities include managing the ED’s inbox, coordinating events and travel, preparing board materials, handling expenses, and supporting audits and grant reports.