Grants Administration & Research Specialist (Hybrid, DC)

Inside Philanthropy; Washington (District of Columbia); Hybrid; USD 63,000 - 73,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

403(b) with match

Parental Leave

Paid holidays

Professional development

Job summary

American Council on Education (ACE) seeks a Grants Administration Specialist in Washington, DC, to coordinate grant lifecycles, research funding opportunities, and ensure accurate financial tracking. This hybrid role supports the Advancement team and uses ACE CRM and SharePoint daily.

Responsibilities include preparing proposals, reporting, and coordinating with funders and departments to meet deadlines, while maintaining data integrity across systems.

Qualifications

• HS diploma with 4+ years, or an associate degree with 3+, or a BA with 2+ years.
• Experience in grants administration, fundraising operations, or related admin functions.
• Experience using CRM systems, relational databases, or similar information management platforms.
• Proficiency with Microsoft Office, especially Excel, and collaborative document tools.
• Strong organizational and time-management skills with ability to meet deadlines.

Responsibilities

• Coordinate onboarding and closeout tasks for grants and projects.
• Assist in preparing, reviewing, and submitting grant proposals and reports.
• Monitor active grants: expenditures, payments, extensions, reporting requirements.
• Track grant deadlines and communicate to departments and stakeholders.
• Maintain grant data in the ACE CRM and SharePoint.
• Draft funder correspondence and clarify reporting guidelines.

Skills

CRM systems

Excel proficiency

Strong communication

Organizational skills

Research ability

Time management

Attention to detail

Independent work

AI tools awareness

Education

Bachelor degree or higher with 2+ years experience

Tools

SharePoint

CRM software

Job description

American Council on Education (ACE) seeks a Grants Administration Specialist in Washington, DC, to coordinate grant lifecycles, research funding opportunities, and ensure accurate financial tracking. This hybrid role supports the Advancement team and uses ACE CRM and SharePoint daily.

Responsibilities include preparing proposals, reporting, and coordinating with funders and departments to meet deadlines, while maintaining data integrity across systems.