Hybrid Grants & Reporting Specialist

American Council On Education; Washington (District of Columbia); Hybrid; USD 63,000 - 73,000; Full time

Benefits offered by this job

Flexible Spending Account

403(b) with matching + employer

Generous PTO

13 paid holidays

Professional Development Opportunities

Job summary

The American Council on Education (ACE) in Washington, DC, offers a hybrid, full-time Grants Administration Specialist role within the Advancement team. You will coordinate grant lifecycle tasks, support proposals and reports, and help identify funding opportunities.

You will maintain grant records in the CRM and SharePoint, track deadlines and expenditures, and ensure accurate reporting and compliance across ACE programs.

Qualifications

• High school diploma or GED with 4+ years of experience, or an associate degree with 3+ years.
• Bachelor's degree with 2+ years preferred.
• Experience in grants administration, fundraising operations, or related administrative roles.
• Experience with CRM systems and relational databases.
• Proficient in Microsoft Office, especially Excel; familiarity with collaboration tools.
• Strong organizational, time management, and deadline-driven skills.
• Excellent written and verbal communication; ability to prepare reports.

Responsibilities

• Coordinate administrative tasks for onboarding new grants and closing out completed grant projects.
• Assist with preparation, review, and submission of grant proposals, reports, and supporting documentation.
• Monitor and report on the status of active grants, including expenditures, payments, extensions, and reporting requirements.
• Track grant reporting deadlines and communicate them to departments and stakeholders.
• Track grant-related correspondence and documentation in ACE's CRM system.
• Draft correspondence to funders and coordinate with foundation grant administrators to clarify reporting guidelines.

Skills

Strong organizational skills

Time management

Written and verbal communication

Excel proficiency

Ability to research and summarize

Independent and discreet

Collaborative across departments

Education

High school diploma or GED + 4 years

Associate degree + 3 years

Bachelor's degree + 2 years

Tools

CRM systems

SharePoint

Job description

The American Council on Education (ACE) in Washington, DC, offers a hybrid, full-time Grants Administration Specialist role within the Advancement team. You will coordinate grant lifecycle tasks, support proposals and reports, and help identify funding opportunities.

You will maintain grant records in the CRM and SharePoint, track deadlines and expenditures, and ensure accurate reporting and compliance across ACE programs.