Grants Administrative Assistant

YWCA Northern New Jersey, Inc.; Hackensack (NJ); Hybrid; USD 28,000 - 39,000; Part time

Benefits offered by this job

Flexible hybrid work environment

Mandated sick leave

Employee pricing for events

Job summary

YWCA Northern New Jersey, Inc. is seeking a Part-Time Grants Administrative Assistant to support grants management, reporting, and document control under the Grant & Data Analyst.

You will handle grant tracking, data entry, and compliance tasks with attention to accuracy. Ideal candidates have an associate or bachelor’s in Business or Nonprofit Management, or a Certificate in Nonprofit Management, plus 2–3 years in a nonprofit grants/administrative role.

Qualifications

• Associate or bachelor’s degree in Business or Nonprofit Management is preferred.
• Certificate in Nonprofit Management or 2–3 years of grants/analyst/admin nonprofit experience is acceptable.
• Strong administrative, organizational, and time-management skills are required.
• Proficient in Microsoft Office (Excel with formulas), and Adobe Acrobat for PDFs.

Responsibilities

• Support grants tracking, reporting preparation, and document management.
• Assist Grant & Data Analyst with compliance tasks and deadlines.
• Maintain organized records and ensure data accuracy across grants.

Skills

Excel (formulas)

Data entry

Time management

Communication

Confidentiality

Multitasking

Attention to detail

Analytical thinking

Education

Associate or Bachelor's in Business or Nonprofit Management

Certificate in Nonprofit Management

Tools

Microsoft Office

Adobe Acrobat

Job description

YWCA Northern New Jersey is committed to eliminating racism, empowering women, advancing social justice, supporting families, and strengthening communities. For more than 100 years, YWCA NNJ has worked to advance racial justice, gender equity, safety, and wellness through programs, advocacy, and community partnerships.

ABOUT THE ROLE

YWCA Northern New Jersey is seeking a detail-oriented and organized Part-Time Grants Administrative Assistant to support the organization’s grants management functions. Under the direction of the Grant & Data Analyst, this role provides essential administrative and technical support for grant tracking, reporting preparation, document management, and compliance-related tasks. This position plays an important role in helping the organization maintain accurate records and meet all grant deadlines and requirements.

WHO YOU ARE

• You have an associate or bachelor’s degree in Business or Nonprofit Management,
• You have a Certificate in Nonprofit Management, or 2–3 years of experience in a grants, analyst, or administrative role within a nonprofit setting.
• You have strong administrative, organizational, and time-management skills.
• You are proficient in Microsoft Office, especially Excel, including basic formulas, data entry, and formatting.
• You are proficient in Adobe Acrobat for creating, editing, and managing PDFs.
• You can manage multiple tasks across various grants while meeting deadlines.
• You have strong attention to detail and ensure accuracy in data and documentation.
• You have excellent written and verbal communication skills.
• You can maintain confidentiality and handle sensitive information appropriately.
• You have strong communication, organizational, analytical, and problem-solving skills.
• You work effectively with diverse communities, teams, and stakeholders.
• You are committed to social justice, equity, diversity, and inclusion.
• You lead with empathy, integrity, accountability, collaboration, and sound judgment.

WHAT WE OFFER

• Flexible hybrid work environment
• Mandated sick leave
• Employee pricing for YWCA NNJ-sponsored events

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

YWCA Northern New Jersey is an Equal Opportunity Employer committed to providing an inclusive, equitable, and welcoming workplace. We consider all qualified applicants and employees without regard to race, color, religion or creed, national origin, ancestry, age, sex, pregnancy or breastfeeding, sexual orientation, gender identity or expression, disability, genetic information, marital or civil union status, military or veteran status, or any other status protected by applicable federal, state, or local law. We are committed to maintaining a workplace free from discrimination, harassment, and retaliation and to providing reasonable accommodation as required by law.