Grants & Research Administrator — Hybrid

American Heart Association; Dallas (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan with employer match

Paid Time Off 16 days/year

Tuition Assistance

Job summary

The American Heart Association seeks a Research and Grants Administrator in Dallas, TX, a hybrid role requiring one day per week at the National Center office. You will manage foundational research award programs, oversee contracts, and coordinate with investigators and fiscal officers to ensure timely reporting and grant success.

Ideal candidates have strong account management, analytical, and communication skills, with a focus on process improvement and customer service for awards management.

Qualifications

• Bachelor’s degree required or equivalent experience
• Less than 2 years of related work experience
• Account management work experience
• Ability to read, understand information and accurately communicate it to diverse audiences.
• Excellent problem-solving, conditional logic and decision-making skills.
• Ability to produce, analyze and understand financial data.
• Ability to use databases to execute queries to generate data and information.
• Detail-oriented and strong organizational skills.

Responsibilities

• Manages 350-400 active awards with budgets ranging from $30K to $550K. Ensures award compliance with American Heart Association policies and procedures through ongoing monitoring and review. Addresses noncompliance concerns, recommends corrective measures, and implements actions necessary to achieve and maintain compliance.
• Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.
• Monitors on-time award deliverable submissions and makes decisions related to any award change or exception requests.
• Reviews award budget submissions to ensure compliance with American Heart Association guidelines and award requirements. Evaluates and approves annual award expenditures reports for adherence to organizational policies and regulations.
• Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.
• Works to improve processes and customer service for awards management, including continuous improvement for projects.
• Assists with updates to the Award Guide, the team helps document and process workflow for using the grants management system, and helps customers.
• Assist management with special projects as needed/assigned.

Skills

Account management

Grant administration

Communication to diverse audiences

Financial data analysis

Reading comprehension

Education

Bachelor’s degree or equivalent experience

Tools

Grants management system

SQL databases

Job description

The American Heart Association seeks a Research and Grants Administrator in Dallas, TX, a hybrid role requiring one day per week at the National Center office. You will manage foundational research award programs, oversee contracts, and coordinate with investigators and fiscal officers to ensure timely reporting and grant success.

Ideal candidates have strong account management, analytical, and communication skills, with a focus on process improvement and customer service for awards management.