Grants Administration Coordinator (Fluxx)

Howard Gilman Foundation; New York (NY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

The Howard Gilman Foundation in New York City seeks a Grants Assistant to join its seven-person Grants team. You will support core grant processing, applicant registration, and reporting under the Director of Grants Administration.

The role offers hybrid work with two to three days per week at the Midtown Manhattan office and the rest remote. The position emphasizes accuracy, discretion, and collaboration, with compensation between $55,000 and $70,000 plus benefits including a 403b foundation

Qualifications

• Interest in and commitment to the Foundation's mission of supporting the performing arts in New York City.
• Process-oriented approach to tasks and ability to move through systems with efficiency and accuracy; respect for applicants and staff.
• Exceptional organizational skills and the ability to multi-task when necessary.
• Professionalism, discretion, diplomacy, flexibility, and a good sense of humor.
• Strong oral and written communications skills.
• Excellent attention to detail and proofreading.
• The foresight to plan ahead and the flexibility to manage the unexpected.
• Desire to work collaboratively in a team-based environment; ability to express strong opinions when needed.
• Prior experience with Fluxx or other relational databases (special consideration)

Responsibilities

• Processing Core Grant, Discretionary Grant, and Out of Cycle Grant applications with due diligence and documentation.
• Managing new applicant registrations and providing support to applicants.
• Tracking grant decisions for Staff/Docket meetings and preparing relevant reports.
• Sending declination and approval emails and grant contracts to applicants.
• Generating Board recommendation charts and grant indexes for Board review.
• Providing staff with focused support in Fluxx grants management system.
• Collaborating with the Director of Grants Administration and Grants Manager on system refinements.
• Providing administrative support to the Director of Grants Administration, including correspondence, scheduling, and file organization in Fluxx.

Skills

Communication skills

Organizational skills

Attention to detail

Team collaboration

Tools

Fluxx

Job description

The Howard Gilman Foundation in New York City seeks a Grants Assistant to join its seven-person Grants team. You will support core grant processing, applicant registration, and reporting under the Director of Grants Administration.

The role offers hybrid work with two to three days per week at the Midtown Manhattan office and the rest remote. The position emphasizes accuracy, discretion, and collaboration, with compensation between $55,000 and $70,000 plus benefits including a 403b foundation