Grant Programs Administrator (Part-Time) – Hybrid

Association Management Center; Schaumburg (IL); Hybrid; USD 34,000 - 35,000; Part time

Job summary

Association Management Center (AMC) is seeking a part-time Program Administrator (20 hours per week) to support REACH 2.0, a federally funded grant mentoring program for medical students, residents, and fellows in addiction medicine and addiction psychiatry. The role involves coordinating activities, communications, payments, and surveys.

This position collaborates with ACAAM staff, vendors, volunteers, and program participants.

Qualifications

• Associate’s degree. Equivalent combination of education and at least two years of administrative or office support experience will be considered.
• Minimum of one year of experience working in a higher education, nonprofit, or association environment preferred.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and Zoom required; experience with Canva is a plus.
• Experience with REDCap or a similar database management system preferred.
• Experience supporting government-funded grants or programs is highly desirable.
• Experience with volunteer management preferred.
• Physical: This role is primarily desk-based and involves extended computer use, including typing, data review, and virtual communication. Occasional light lifting may be required.
• Travel: Ability to travel out of state and overnight 1-3 times per year by all modes of transportation including car, plane, and train.

Responsibilities

• Provide administrative support to the Program Director and Program Manager.
• Schedule meetings, develop agendas, take minutes, and maintain records of administrative documents
• Process check requests, payments and invoices, and code credit card transactions monthly and monitor payments to ensure timely disbursement.
• Support event planning and logistics for in-person workshops and monthly virtual educational activities
• Learn and use survey and data collection tools such as REDCap, to help create, send, and track program surveys.
• Monitor and respond to email and phone inquiries, route questions to appropriate team members, and follow up to ensure resolution of inquiries
• Support the development and delivery of communication, marketing, and engagement strategies

Skills

Customer Service

Time Management

Problem Solving

Cultural Responsiveness

Continuous Learning

Adaptability

Education

Associate degree

Tools

Microsoft Office Suite

Adobe Acrobat

Zoom

Canva

REDCap

Job description

Association Management Center (AMC) is seeking a part-time Program Administrator (20 hours per week) to support REACH 2.0, a federally funded grant mentoring program for medical students, residents, and fellows in addiction medicine and addiction psychiatry. The role involves coordinating activities, communications, payments, and surveys.

This position collaborates with ACAAM staff, vendors, volunteers, and program participants.