Grant Programs & Activity Coordinator - Higher Ed

California State University; Hayward (CA); On-site; USD 54,000 - 67,000; Full time

Job summary

Cal State East Bay is seeking a Program & Activity Coordinator to support UPWARD grant administration, coordination, and implementation of project activities. This temporary non-exempt role ensures day-to-day operations, scheduling, meetings, trainings, and events to advance program objectives.

The position requires strong organizational skills, ability to manage budgets, track deadlines, and report on performance.

Qualifications

• Bachelor's degree or equivalent training and administrative work experience leading to policies or programs.
• Experience coordinating grant-funded, workforce development, or educational programs.
• Ability to track deadlines, deliverables, and supporting documentation in grant contexts.
• Experience compiling, writing, and presenting program or compliance reports.
• Demonstrated ability to organize multiple projects, meetings, trainings, or events and meet deadlines.

Responsibilities

• Program Administration: develop and implement processes for grant management and tracking.
• Budget/Financial Administration: support grant budget processes and monitoring.
• Project Alignment and Integration: maintain infrastructure for equitable access to mentored research and internships.
• Evaluation and Compliance: monitor progress toward objectives and coordinate with external evaluation teams.
• Communication: lead strategies to engage project constituents and partners.

Skills

Bachelor's degree or equivalent

Grant management

Communication

Budget monitoring

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office

PeopleSoft HR/FIN

Job description

Cal State East Bay is seeking a Program & Activity Coordinator to support UPWARD grant administration, coordination, and implementation of project activities. This temporary non-exempt role ensures day-to-day operations, scheduling, meetings, trainings, and events to advance program objectives.

The position requires strong organizational skills, ability to manage budgets, track deadlines, and report on performance.