Grant & Nonprofit Accounting Coordinator

DAYBREAK INC; Dayton (OH); On-site; USD 25,000 - 36,000; Full time

Job summary

DAYBREAK INC in Dayton, OH is seeking an entry-level Accountant to support accounts payable/receivable, grant billing, Medicaid revenue tracking, payroll, and reconciliation tasks. The role uses Bill.com, Sage Intacct, and QuickBooks to keep invoices and records accurate and compliant.

This full-time position requires at least an associate’s degree and 4 years of accounting experience. The role also involves supporting compliance, audits, and ancillary financial processes in a nonprofit setting.

Qualifications

• Minimum of an Associates’ degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 4 years of experience in accounting, bookkeeping, or financial operations.
• Experience with accounts payable and receivable processes.
• Experience with financial systems such as Sage Intacct, QuickBooks, or similar.
• Familiarity with grant billing or reimbursement-based funding models.
• Experience in a nonprofit or human services organization preferred.

Responsibilities

• Process accounts payable and accounts receivable transactions using Bill.com, including uploading invoices, coding, and routing for approval.
• Ensure all invoices and payments are properly documented and supported within financial systems.
• Track payments, outstanding invoices, and maintain accurate financial records.
• Coordinate with staff to obtain necessary documentation and approvals.
• Maintain petty cash and reconcile disbursements.
• Enter and track grant billings and reimbursement requests in systems and upload supporting documentation.
• Monitor Medicaid billing activity and follow up on unbilled services and denied claims.
• Assist with payroll preparation and ensure confidentiality of payroll records.
• Assist with reconciliation of donations, Medicaid revenue, and grant funding.
• Support audit preparation and compliance requirements.

Skills

Accounts payable

Accounts receivable

Grant billing

Education

Associates’ degree in Accounting/Finance/Business Administration

Tools

Sage Intacct

QuickBooks

Bill.com

Job description

DAYBREAK INC in Dayton, OH is seeking an entry-level Accountant to support accounts payable/receivable, grant billing, Medicaid revenue tracking, payroll, and reconciliation tasks. The role uses Bill.com, Sage Intacct, and QuickBooks to keep invoices and records accurate and compliant.

This full-time position requires at least an associate’s degree and 4 years of accounting experience. The role also involves supporting compliance, audits, and ancillary financial processes in a nonprofit setting.