Grants & Ops Administrator — Billing, IT & Notary

Daybreak; Dayton (OH); On-site; USD 52,000 - 70,000; Full time

Job summary

Daybreak is seeking a Finance and Operations Administrator in Dayton, OH to unify financial administration, revenue cycle workflows, and day-to-day facility operations.

You will manage grant billing (including ADAMHS), verify resident insurance, arrange authorizations, handle vendor invoices, and coordinate with external finance and IT contractors to ensure accurate reporting and smooth IT operations.

Qualifications

• Bachelor's degree in Finance, Accounting, or related field.
• At least 3 years of hands-on experience in medical/grant billing, accounts payable, insurance prior authorizations, and office operations; non-profit experience preferred.
• Active State Notary Public Commission preferred (or willingness to obtain notary status within 60 days of hire)

Responsibilities

• Prepare, reconcile, and submit monthly grant billing claims and ADAMHS board claims with deadlines.
• Verify resident insurance coverage at intake; manage re-enrollments and prior authorizations to prevent service disruption.
• Review, code, and process vendor invoices; allocate expenses across funding streams, grants, and general ledger accounts.
• Serve as primary operational contact for external finance/accounting contractors and IT MSPs for reporting and IT maintenance.
• Oversee internal IT operations, maintain hardware inventory logs, coordinate user accounts, and manage device repairs/updates.
• Notary the required documents as the official Commissioned Notary Public for the organization.
• Receive, sort, log, and distribute incoming mail and department correspondence daily.
• Oversee license and regulatory requirement renewals.

Skills

Communication

Microsoft Excel

IT/Hardware management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Accounting/EHR software

Job description

Daybreak is seeking a Finance and Operations Administrator in Dayton, OH to unify financial administration, revenue cycle workflows, and day-to-day facility operations.

You will manage grant billing (including ADAMHS), verify resident insurance, arrange authorizations, handle vendor invoices, and coordinate with external finance and IT contractors to ensure accurate reporting and smooth IT operations.