Accounting Coordinator

Daybreak; Dayton (OH); On-site; USD 26,000 - 34,000; Full time

Job summary

Daybreak is seeking an entry to mid-level Accounting Coordinator to support daily financial operations in Dayton, OH. You will process accounts payable and receivable, support payroll, and assist with grant billing and Medicaid revenue tracking.

The role requires an Associate’s degree and 4+ years in accounting or financial operations, including experience with Sage Intacct or QuickBooks. Knowledge of nonprofit funding and compliance is a plus.

Qualifications

• Associates’ degree in Accounting, Finance, or related field required (or equivalent).
• Minimum 4 years in accounting, bookkeeping, or financial operations.

Responsibilities

• Process accounts payable and accounts receivable transactions using Bill.com or similar systems.
• Track payments, reconcile records, and maintain supporting documentation.
• Assist with grant billing and Medicaid revenue tracking; ensure timely submissions.
• Support payroll data entry and timesheet verification for accuracy.
• Coordinate with internal staff and external partners to ensure compliant financial processes.

Skills

Accounts payable/receivable

Payroll support

Reconciliation

Education

Associate’s degree in Accounting, Finance, or related field

Tools

Sage Intacct

QuickBooks

Job description

Job Details: Level: Entry | Job Location: Dayton, OH 45402 | Position Type: Full Time | Education Level: Associate’s degree | Salary Range: $22.00 Hourly | Travel Percentage: None | Job Shift: First | Job Category: Accounting

The Accounting Coordinator supports the daily financial operations of Daybreak through hands‑on processing of accounts payable, accounts receivable, grant billing, Medicaid revenue tracking, payroll support, and reconciliations. This position serves as the internal financial point person and works directly with external fiscal oversight partners, including CSH, to ensure timely, accurate, and compliant financial processes across all systems.

Duties & Responsibilities

Accounts Payable and Accounts Receivable

• Process accounts payable and accounts receivable transactions using Bill.com, including uploading invoices, coding, and routing for approval.
• Ensure all invoices and payments are properly documented and supported within financial systems.
• Track payments, outstanding invoices, and maintain accurate financial records.
• Coordinate with staff to obtain necessary documentation and approvals.

Petty Cash Management

• Maintain and manage petty cash in accordance with agency policies and internal controls.
• Track all disbursements, collect receipts, and perform regular reconciliations.
• Report discrepancies and coordinate replenishment with appropriate approvals.

Grant Billing and Financial Systems

• Enter and track grant billings and reimbursement requests in systems including PMS, GOSH, LOCCS, and other required platforms.
• Upload supporting documentation for grant draws in coordination with external and internal staff.
• Maintain billing logs and organized grant files to support compliance and reporting.
• Monitor billing timelines to ensure timely submission and reimbursement.

Medicaid Billing and Revenue Tracking

• Track Medicaid billing activity to ensure services are billed accurately and timely.
• Monitor unbilled services, denied claims, rejected claims, and payment delays.
• Track claim status, including application status and follow-up needs.
• Coordinate with program staff to resolve billing issues and improve reimbursement outcomes.

Payroll Support

• Assist with payroll preparation by collecting, reviewing, and verifying timesheets and documentation.
• Support payroll entry and verification to ensure accurate and timely processing.
• Maintain confidentiality and organization of payroll records.

Reconciliation and Financial Data

• Assist with reconciliation of private donations, Medicaid revenue, grant funding, and other financial activity.
• Ensure entries in Sage and other systems are accurate and properly supported.
• Identify discrepancies and communicate issues for resolution.

Coordination with External Fiscal Oversight

• Serve as the primary internal point of contact for external financial partners, supporting communications.
• Provide timely uploads, documentation, and financial data required for oversight and reporting.
• Ensure financial activity is properly documented and aligned with compliance expectations.

Administrative and Compliance Support

• Maintain organized financial records, trackers, and documentation across all funding sources.
• Support audit preparation, monitoring reviews, and compliance requirements (including CARF standards).
• Assist in improving internal financial processes and workflows.

Qualifications

• Minimum of an Associates’ degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 4 years of experience in accounting, bookkeeping, or financial operations required.
• Experience with accounts payable and receivable processes.
• Experience with financial systems such as Sage Intacct, QuickBooks, or similar.
• Familiarity with grant billing or reimbursement-based funding models.
• Experience in a nonprofit or human services organization preferred.