Accounting Coordinator

DAYBREAK INC; Dayton (OH); On-site; USD 25,000 - 36,000; Full time

Job summary

DAYBREAK INC in Dayton, OH is seeking an entry-level Accountant to support accounts payable/receivable, grant billing, Medicaid revenue tracking, payroll, and reconciliation tasks. The role uses Bill.com, Sage Intacct, and QuickBooks to keep invoices and records accurate and compliant.

This full-time position requires at least an associate’s degree and 4 years of accounting experience. The role also involves supporting compliance, audits, and ancillary financial processes in a nonprofit setting.

Qualifications

• Minimum of an Associates’ degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 4 years of experience in accounting, bookkeeping, or financial operations.
• Experience with accounts payable and receivable processes.
• Experience with financial systems such as Sage Intacct, QuickBooks, or similar.
• Familiarity with grant billing or reimbursement-based funding models.
• Experience in a nonprofit or human services organization preferred.

Responsibilities

• Process accounts payable and accounts receivable transactions using Bill.com, including uploading invoices, coding, and routing for approval.
• Ensure all invoices and payments are properly documented and supported within financial systems.
• Track payments, outstanding invoices, and maintain accurate financial records.
• Coordinate with staff to obtain necessary documentation and approvals.
• Maintain petty cash and reconcile disbursements.
• Enter and track grant billings and reimbursement requests in systems and upload supporting documentation.
• Monitor Medicaid billing activity and follow up on unbilled services and denied claims.
• Assist with payroll preparation and ensure confidentiality of payroll records.
• Assist with reconciliation of donations, Medicaid revenue, and grant funding.
• Support audit preparation and compliance requirements.

Skills

Accounts payable

Accounts receivable

Grant billing

Education

Associates’ degree in Accounting/Finance/Business Administration

Tools

Sage Intacct

QuickBooks

Bill.com

Job description

Job DetailsLevel: EntryJob Location: Dayton, OH 45402Position Type: Full TimeEducation Level: Associate's degreeSalary Range: $22.00 HourlyTravel Percentage: NoneJob Shift: FirstJob Category: Accounting

Duties & Responsibilities

Accounts Payable and Accounts Receivable

• Process accounts payable and accounts receivable transactions using Bill.com, including uploading invoices, coding, and routing for approval
• Ensure all invoices and payments are properly documented and supported within financial systems
• Track payments, outstanding invoices, and maintain accurate financial records
• Coordinate with staff to obtain necessary documentation and approvals

Petty Cash Management

• Maintain and manage petty cash in accordance with agency policies and internal controls
• Track all disbursements, collect receipts, and perform regular reconciliations
• Report discrepancies and coordinate replenishment with appropriate approvals

Grant Billing and Financial Systems

• Enter and track grant billings and reimbursement requests in systems including PMS, GOSH, LOCCS, and other required platforms
• Upload supporting documentation for grant draws in coordination with external and internal staff
• Maintain billing logs and organized grant files to support compliance and reporting
• Monitor billing timelines to ensure timely submission and reimbursement

Medicaid Billing and Revenue Tracking

• Track Medicaid billing activity to ensure services are billed accurately and timely
• Monitor unbilled services, denied claims, rejected claims, and payment delays
• Track claim status, including application status and follow-up needs
• Coordinate with program staff to resolve billing issues and improve reimbursement outcomes

Payroll Support

• Assist with payroll preparation by collecting, reviewing, and verifying timesheets and documentation
• Support payroll entry and verification to ensure accurate and timely processing
• Maintain confidentiality and organization of payroll records

Reconciliation and Financial Data

• Assist with reconciliation of private donations, Medicaid revenue, grant funding, and other financial activity
• Ensure entries in Sage and other systems are accurate and properly supported
• Identify discrepancies and communicate issues for resolution

Coordination with External Fiscal Oversight

• Serve as the primary internal point of contact for external financial partners, supporting communications
• Provide timely uploads, documentation, and financial data required for oversight and reporting
• Ensure financial activity properly documented and aligned with compliance expectations

Administrative and Compliance Support

• Maintain organized financial records, trackers, and documentation across all funding sources
• Support audit preparation, monitoring reviews, and compliance requirements (including CARF standards)
• Assist in improving internal financial processes and workflows

Qualifications

• Minimum of an Associates’ degree in Accounting, Finance, Business Administration, or related field required
• Minimum of 4 years of experience in accounting, bookkeeping, or financial operations required
• Experience with accounts payable and receivable processes
• Experience with financial systems such as Sage Intacct, QuickBooks, or similar
• Familiarity with grant billing or reimbursement-based funding models
• Experience in a nonprofit or human services organization preferred