Grant Funds Analyst

Central Texas College; Killeen (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Central Texas College seeks a Grants Accountant to review grant requirements, partner with departments and maintain grant budgets. The role includes monitoring expenditures, producing grant reports, and supporting audits across multiple grants.

The ideal candidate has an accounting or finance background with experience in grants and strong Excel skills to analyze and report financial data accurately.

Qualifications

• Associate's degree in Accounting, Finance, or related field required with three years’ financial experience.
• High school diploma with five years of specialized accounting/financial analysis experience accepted.
• Bachelor’s degree preferred for advancement.

Responsibilities

• Review grant requirements and collaborate with departments receiving grant funds to establish budgets.
• Monitor expenditures to ensure compliance with grant guidelines and reporting deadlines.
• Enter budgets, track expenditures, reconcile general ledger accounts for each grant, and support audit activities.

Skills

Analytical skills

Attention to detail

Communication skills

Customer service

Grant guidelines understanding

Independent research ability

Education

Associate's degree in Accounting/Finance or related field

Bachelor's degree preferred

High school diploma with five years experience

Tools

Microsoft Excel

Job description

The College receives funding through various state, federal and private grants. This position is responsible for reviewing grant requirements, collaborating with departments that receive grant funding to establish budgets, monitoring actual expenditures to ensure compliance with grant guidelines and grant reporting. The position also performs some general accounting functions and reconciliations.

Associate’s Degree in Accounting, Finance, or a closely related Business field from a nationally, regionally or identified at the state level accredited institution of higher education AND three years' experience performing financial related functions.

OR

High School diploma, AND five years of specialized experience in accounting, full-charge bookkeeping, or relevant financial analysis experience required.

Bachelor’s degree preferred.

Transcripts with conferred date must be uploaded to the application.

• Proficiency in Microsoft Excel, analytical skills, attention to detail, and the ability to accurately organize, analyze, and report financial data.
• Excellent communication and customer service skills when working with grant-funded departments and external agencies.
• Ability to understand, interpret, and apply grant guidelines and requirements, including conducting independent research to address compliance issues and ensure regulatory adherence.

• Prepare, reconcile, and submit monthly, quarterly, and annual financial reports to state and federal agencies within established deadlines.

• Enter budgets, track expenditures, monitor receivables, and reconcile general ledger accounts for each grant through grant management systems or other required methods to support compliance with each grant.
• Provide support to departments that receive grant funding, including monitoring and reporting grant-related expenditures and revenue activity.
• Partners with program managers and funding agencies to resolve issues and meet deadlines.
• Assist with internal/external audits and manage grant closeouts.
• Perform monthly reconciliations for approximately five bank accounts and serve as the backup for reconciliation and maintenance of all College bank accounts.

Additional Responsibilities:

• Prepare departmental purchase orders and coordinate the ordering of office supplies.
• Prepare unclaimed property reports for outstanding vendor, payroll, and Title IV checks in compliance with state regulations.
• Process and post daily accounting transactions for the College.
• Review and resolve bank exceptions, including check image verification, ACH transactions, and exception reporting.
• Prepare and file Texas Sales Tax reports.
• Research and process bank fraud claims and related transactions.
• Prepare and distribute daily bank cash balance reports for the Associate Deputy Chancellor.
• Review daily bank debit and credit activity for proper posting.
• Monitor and process credit card rebate transactions.
• Prepare payroll wire transfers.
• Prepare one grant expenditure schedule for the annual financial audit.
• Other duties as assigned.