Restricted Funds Accountant

River Parishes Community College; Gonzales (LA); On-site; USD 60,000 - 80,000; Full time

Job summary

River Parishes Community College is seeking a Restricted Funds Accountant to manage grant records, reporting procedures, and timetables. The role supports budgeting with program managers and prepares reimbursement packages to fund sources.

The ideal candidate holds a Bachelor's in Accounting or Finance with at least three years of experience in accounting/financial systems, and preferably experience in higher education, federal/state/local grants, and Louisiana Travel regulations.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• At least three years of experience with accounting/financial systems.
• Preferred: experience in higher education, Federal/State/Local grants, familiarity with Louisiana Travel Regulations.

Responsibilities

• Establish grant records and reporting procedures.
• Open/close restricted accounts for fiscal years.
• Coordinate budgeting and reimbursement procedures with program managers.
• Prepare and file reports required by grants with supporting documents.
• Monitor grant expiration dates and ensure timely reimbursement submissions.
• Review expenses for grant compliance and appropriate authorization and coding.
• Maintain confidentiality of privileged information.
• Prepare ledger entries to maintain grant activity accounts.
• Perform cost analysis and generate statistical reports and data.
• Handle Travel CBA accounts (Air, Hotel, Rental Car and Registration).
• Perform other duties as assigned.

Education

Bachelor’s degree in Accounting or Finance

Job description

POSITION TITLE

Restricted Funds Accountant

APPOINTMENT

Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.

ORGANIZATIONAL RELATIONSHIP

This position reports directly to the Director of Accounting

JOB SUMMARY

The incumbent is responsible for preparing accounting reports, maintaining good working relationships with staff and outside agencies, analyzing, and interpreting fiscal and accounting records, and preparing comprehensive and concise accounting, auditing statistical and narrative reports. The incumbent is also expected to learn and utilize new skills and information to improve job performance and efficiency. The incumbent has knowledge of computerized accounting practices and procedures, grant accounting, and fund accounting.

QUALIFICATIONS

• Required: Bachelor’s degree from an accredited college/university in Accounting or Finance. At least three years of experience with accounting/financial systems required.
• Preferred: Work experience with an institution of higher learning. Experience with Federal, State and Local grants. Familiar with State of Louisiana Travel Regulations.

DUTIES AND RESPONSIBILITIES

The incumbent is responsible for performing grant administration by establishing grant records and reporting procedures and timetables. The incumbent is also responsible for fiscal year opening and closing of restricted accounts. The incumbent works closely with program and project managers to establish budgeting and procedural matters. This includes preparation of reimbursement packages for requesting funds from the source. The incumbent is responsible for the preparation and filing of reports required of the grant. The incumbent gathers and analyzes all necessary supporting documents to support reimbursement requests. The incumbent monitors grant expiration dates and ensures the timely submission of reimbursement expenses. These responsibilities include the monitoring of grants to assure compliance with policies for expenses which would involve reviewing hiring requests, purchase orders, travel requests to ensure that the expense is within the scope of the grant and that there are sufficient grant funds for the expense. The incumbent approves expenses for accounting accuracy, adequate support and program relevance. The incumbent maintains confidentiality of privileged information obtained in the course of work and uses sound judgment. The incumbent is responsible for preparing ledger entries to maintain grant activity accounts. The incumbent performs cost analysis and creates statistical reports and data. This includes communicating clearly and concisely, both orally and in writing both external and internally. The incumbent handles transactions required on the Travel CBA account (Air, Hotel, Rental Car and Registration). Perform other duties as assigned.