Restricted Funds Accountant (51685)

New Mexico Highlands University; Las Vegas (NM); On-site; USD 45,000 - 60,000; Full time

Job summary

New Mexico Highlands University is seeking an Accounting Specialist with a Bachelor's degree and three years of experience in accounting or bookkeeping. The role involves performing basic accounting functions such as fund maintenance and fiscal control.

Responsibilities include invoicing for State, Federal, and Private agencies, ensuring compliance with financial regulations, and assisting with audits. Familiarity with grant management software is preferred. This is an opportunity to join a collaborative work environment.

Qualifications

• Bachelor’s Degree in a relevant field or equivalent experience.
• Three years of professional accounting or bookkeeping experience.
• Familiarity with modern accounting applications.

Responsibilities

• Perform basic accounting functions including ledger maintenance.
• Process invoices and correct errors with interdepartmental collaboration.
• Assist with audits and financial reporting.

Skills

Knowledge of federal and state financial regulations

Proficiency in Microsoft Office applications

Ability to analyze budgetary expenditures

Effective communication skills

Experience with accounting applications

Education

Bachelor’s Degree in Business, Accounting, Finance or related field

15 semester credit hours in accounting

Tools

Ellucian

Emburse

Paycom

Job description

Job Summary

This position is responsible for performing basic accounting functions such as ledger/fund maintenance, cost analysis, fund reconciliation, posting, and fiscal control inventory. This position works closely with restricted funds departments.

Key Responsibilities

• Invoicing from State, Federal, and Private Agencies. Prepare the invoice, journal entry and enter into Banner, and request draw down.
• Correcting errors on invoices through interdepartmental collaboration.
• Work with PI’s to review invoices.
• Ensuring all costs are allowable per federal, state, and local regulations.
• Work with Grant Manager / Business Office to process PHAREDs and Journal Entries.
• Process Budget Adjustment Requests (BARs).
• Use grant management software including Ellucian, Emburse, Paycom, Argos, etc.
• Use Microsoft Office Suite.
• Process Purchase Requisitions with Grant Manager.
• Execute ORSP projects associated with accounting or reporting across the university.
• Stay up to date on grant compliance and budget.
• Work with PI’s and other departments to ensure timely spending on grants and contracts.
• Monitor the status of spending on grants and contracts.
• Assist Grants Account Manager with financial reporting.
• Assist with audits.
• Assist Grant Manager with processing Grant Fund requests in Banner, add new funds to Paycom and maintain the master grant fund list.
• Other duties as assigned.

Physical Demands

• Sitting – Frequently
• Standing – Occasionally
• Walking – Occasionally
• Bending – Occasionally
• Squatting – Occasionally
• Climbing – Occasionally
• Kneeling – Occasionally
• Lifting up to 20 pounds – Occasionally
• Lifting greater than 20 pounds – Seldom

Work Environment

• Work is normally performed in an office setting.
• Work with frequent interruptions.

Employment Requirements

• Must be willing to work in excess of forty (40) hours to include weekends and evenings as required.

Minimum Qualifications

• Bachelor’s Degree in Business, Accounting, Finance or a related field with at least fifteen (15) semester credit hours in accounting.
• Three (3) years of professional accounting or bookkeeping experience.
• Equivalent combination of education and experience may be considered.

Preferred Qualifications

• Experience working with Ellucian Banner, Emburse, and Paycom.

Preferred Skills

• Knowledge of federal and state financial regulations and university financial policies and procedures.
• Knowledge of modern accounting applications.
• Knowledge in working with Ellucian Banner (a plus).
• Knowledge of Microsoft Office applications, including Excel, Word and Outlook.
• Knowledge of generally accepted accounting principles and governmental accounting standards.
• Skill in utilizing ten-key by touch in an accurate, fast manner.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze budgetary expenditures for compliance with funding agencies’ budgets, policies, and procedures.
• Ability to research and analyze data and reports.
• Ability to provide exemplary service to customers, in and outside the University.