Grant Billing Specialist

The Salvation Army Northwest Division; Washington (District of Columbia); Hybrid; USD 46,000 - 53,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick time

Medical insurance

Vision insurance

Dental insurance

Retirement plan

Job summary

The Salvation Army Northwest Division is seeking a Billing Specialist to coordinate and maintain grant billing and financial reporting. You will compile supporting documentation, post journal entries, monitor grant trends, and ensure compliance with funder requirements and internal controls.

In this role, you will reconcile deposits, update allocations, and respond to audits while collaborating with finance teams, funders, and auditors. Strong Excel and accounting system skills are essential.

Qualifications

• Strong knowledge of accounting principles and financial reporting.
• Strong analytical and problem-solving skills with a high degree of attention to detail.
• Ability to interpret grant requirements and translate them into practical financial processes.
• Ability to manage multiple deadlines and priorities while maintaining accuracy.
• Strong written and verbal communication skills.
• Ability to work collaboratively with Corps, accounting personnel, funders, auditors, and internal departments.
• Proficiency with Microsoft Excel and financial/accounting systems.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to identify opportunities for process improvement and implement effective solutions.

Responsibilities

• Compile, organize, and review required billing documentation, including LDRs, pay statements, timesheets, I&E reports, detail ledgers, HMIS reports, narratives, invoices, and receipts.
• Prepare and submit monthly grant billings in accordance with funder requirements and deadlines.
• Post grant-related journal entries, including but not limited to reclassifications, support service allocations, administrative allocations, and prepaids.
• Maintain and update grant trend reports to monitor billing activity, expenditures, and available funding.
• Review CARE transactions for appropriate grant source coding and identify discrepancies requiring correction.
• Reconcile FCS/Wellpoint ACH deposits and maintain accurate supporting records in Airtable.
• Update allocations to assigned grants.
• Respond to audit and funder requests by locating and providing invoices, receipts, payroll documentation, and other supporting records.
• Identify discrepancies or missing documentation and coordinate with appropriate departments to resolve issues.
• Maintain organized and accurate electronic grant billing files and supporting documentation.
• Ensure billing activities are completed accurately, timely, and in compliance with grant and funder requirements.
• Flag inefficiencies or gaps in the billing process and work to streamline operations through process improvements.
• Provide support for ad hoc requests and special projects from the Accounting Department, as needed.

Skills

Accounting principles

Analytical skills

Grant accounting

Multitasking

Attention to detail

Excel proficiency

Financial reporting

Communication skills

Confidentiality

Process improvement

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration

Tools

Excel

Financial/accounting systems

Grant tracking systems

Airtable

Job description

The Salvation Army Northwest Division is seeking a Billing Specialist to coordinate and maintain grant billing and financial reporting. You will compile supporting documentation, post journal entries, monitor grant trends, and ensure compliance with funder requirements and internal controls.

In this role, you will reconcile deposits, update allocations, and respond to audits while collaborating with finance teams, funders, and auditors. Strong Excel and accounting system skills are essential.