Grant Billing & Compliance Specialist

The Salvation Army; Seattle (WA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Paid holidays

Paid vacation

Retirement plan

Parental leave

Job summary

The Salvation Army in Seattle, WA is seeking a Billing Specialist to manage grant billing and related financial reporting. You will compile documentation, post journal entries, monitor grant expenditures, and ensure compliance with funder requirements.

This role supports audits and requires accuracy and timeliness in a fast-paced nonprofit environment. Ideal candidates hold an accounting-related degree and at least two years of grant accounting experience; advanced Excel skills and strong

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Responsibilities

• Compile, organize, and review required billing documentation, including LDRs, pay statements, timesheets, I&E reports, detail ledgers, HMIS reports, narratives, invoices, and receipts
• Prepare and submit monthly grant billings in accordance with funder requirements and deadlines
• Post grant-related journal entries, including but not limited to reclassifications, support service allocations, administrative allocations, and prepaids
• Maintain and update grant trend reports to monitor billing activity, expenditures, and available funding
• Review CARE transactions for appropriate grant source coding and identify discrepancies requiring correction
• Reconcile FCS/Wellpoint ACH deposits and maintain accurate supporting records in Airtable
• Update allocations to assigned grants
• Respond to audit and funder requests by locating and providing invoices, receipts, payroll documentation, and other supporting records
• Identify discrepancies or missing documentation and coordinate with appropriate departments to resolve issues
• Maintain organized and accurate electronic grant billing files and supporting documentation
• Ensure billing activities are completed accurately, timely, and in compliance with grant and funder requirements
• Flag inefficiencies or gaps in the billing process and work to streamline operations through process improvements.
• Provide support for ad hoc requests and special projects from the Accounting Department, as needed

Skills

Accounting knowledge

Analytical skills

Attention to detail

Communication

Collaboration

Excel

Confidentiality

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Accounting/ERP Systems

Grant Management/Billing Systems

Financial Reporting Tools

Document Management Systems

Job description

The Salvation Army in Seattle, WA is seeking a Billing Specialist to manage grant billing and related financial reporting. You will compile documentation, post journal entries, monitor grant expenditures, and ensure compliance with funder requirements.

This role supports audits and requires accuracy and timeliness in a fast-paced nonprofit environment. Ideal candidates hold an accounting-related degree and at least two years of grant accounting experience; advanced Excel skills and strong