Grant Administration & Donor Relations Lead

Christian Career; Crete (IL); On-site; USD 36,000 - 43,000; Full time

Job summary

Barnabas Foundation in Crete, IL seeks a Grant Administration Manager to oversee the grant distribution process for donor accounts, including donor advised funds, designated funds, endowments and estates. This is a full-time, in-office role reporting to the Director of Finance.

Key responsibilities include leading grant workflows, coordinating with donors and charities, onboarding donors, maintaining the donor portal, processing estate and endowment activity, and ensuring internal controls over

Qualifications

• Minimum of three years’ management experience supervising staff.
• Strong customer service mindset with a heart for serving clients.
• Excellent writing and verbal communication skills.
• Proficient with Word, Excel, Outlook and client databases.

Responsibilities

• Oversee grant and withdrawal processes, coordinating internal workflows and communications.
• Communicate with donors and charities regarding grant status and onboarding.
• Maintain donor portal and review new donor designations for eligibility.
• Support estate, endowment activity tracking and related meetings.
• Ensure internal controls around payment distribution and record interactions in CRM.
• Promote process efficiencies and provide regular updates to Finance leadership.

Skills

Team leadership

Customer service

Attention to detail

Written & verbal communication

Confidentiality

Donor relations

Collaboration

Process improvement

Organization

Team coordination

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM software

Job description

Barnabas Foundation in Crete, IL seeks a Grant Administration Manager to oversee the grant distribution process for donor accounts, including donor advised funds, designated funds, endowments and estates. This is a full-time, in-office role reporting to the Director of Finance.

Key responsibilities include leading grant workflows, coordinating with donors and charities, onboarding donors, maintaining the donor portal, processing estate and endowment activity, and ensuring internal controls over