Grant Administration Manager - Barnabas Foundation

Christian Career; Crete (IL); On-site; USD 36,000 - 43,000; Full time

Job summary

Barnabas Foundation in Crete, IL seeks a Grant Administration Manager to oversee the grant distribution process for donor accounts, including donor advised funds, designated funds, endowments and estates. This is a full-time, in-office role reporting to the Director of Finance.

Key responsibilities include leading grant workflows, coordinating with donors and charities, onboarding donors, maintaining the donor portal, processing estate and endowment activity, and ensuring internal controls over

Qualifications

• Minimum of three years’ management experience supervising staff.
• Strong customer service mindset with a heart for serving clients.
• Excellent writing and verbal communication skills.
• Proficient with Word, Excel, Outlook and client databases.

Responsibilities

• Oversee grant and withdrawal processes, coordinating internal workflows and communications.
• Communicate with donors and charities regarding grant status and onboarding.
• Maintain donor portal and review new donor designations for eligibility.
• Support estate, endowment activity tracking and related meetings.
• Ensure internal controls around payment distribution and record interactions in CRM.
• Promote process efficiencies and provide regular updates to Finance leadership.

Skills

Team leadership

Customer service

Attention to detail

Written & verbal communication

Confidentiality

Donor relations

Collaboration

Process improvement

Organization

Team coordination

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM software

Job description

Grant Administration Manager - Barnabas Foundation

REPORTS TO: Director of Finance

BASED AT: Barnabas Foundation, Crete, IL

SCHEDULE: Full-time in office, Monday – Friday 8:30 – 5:00 CST

PURPOSE: Responsible for overseeing the grant distribution process for all donor and organizational accounts including donor advised funds, designated funds, endowments and estates.

KEY RESPONSIBILITIES

1. Oversee and support the grant and withdrawal process including:

• o Serve as team leader and primary coordinator of all internal grant workflows and communications.
• o Communicate with donors and charities regarding the status of grants.
• o Onboard new donors and assist with account access requests.
• o Continuously improve the donor experience
• o Maintain the donor portal incorporating donor and staff feedback.
• o Review new charitable organizations for policy and mission fit.
• o Review designations or donor restriction submissions.
• o Support recurring grant monitoring and maintenance.
• o Provide expenditure responsibility or equivalency determinations for international charitable organizations.
• o Review authorized signer records and account updates.

2. Oversee and support estate processing and communications with stakeholders.

3. Oversee endowment fund Committee activity tracking, meetings, and grant status.

4. Maintain internal controls around payment distribution according to policy.

5. Record client interactions in the client relations management database.

6. Promote process efficiencies.

7. Provide regular updates to the Director of Finance at recurring meetings.

8. Assist the other team members with client correspondence as needed.

QUALIFICATIONS

• 1. Total commitment to Jesus Christ as your Lord and Savior and a desire to live with Jesus Christ for eternity.
• 2. Strong understanding of the Christian non-profit sector, particularly with the Reformed Christian tradition.
• 3. Positive attitude and enjoy collaborating with other team members.
• 4. Minimum of three years’ management experience in supervising other staff.
• 5. Excellent customer service ability and a heart for serving clients.
• 6. Exceptional attention to detail and a commitment to accuracy
• 7. Excellent writing ability and verbal communication skills
• 8. Proficient knowledge of Microsoft Word, Excel, and Outlook
• 9. Familiarity with client database software programs
• 10. Trustworthy and able to keep sensitive information confidential.

Compensation

This is an hourly paid position at a rate of $26.00 - $31.00 per hour, based on experience and qualifications.