Grants Administrator

Hemenway & Barnes LLP; Boston (MA); On-site; USD 55,000 - 80,000; Full time

Job summary

Hemenway & Barnes LLP is seeking a Grants Administrator to join the Philanthropic Advisory Services team in Boston. You will provide direct administration and support for grant making activities, including distribution processing, reporting, and compliance.

Under the Senior Grants Manager, you will help with applications and grant report submissions, maintain data integrity, and ensure IRS guidelines compliance. A Bachelor's degree and nonprofit grants experience are required.

Qualifications

• Bachelor’s degree and at least two years’ experience in the nonprofit, philanthropic, or equivalent client service sectors.
• Experience in grants management in corporate, foundation, or government setting a plus.
• Strong information technology and data management skills, including specific expertise in database and/or grants management.
• Knowledge and application of best practices in grants management, including basic understanding of current IRS regulations related to nonprofits and foundations.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Outstanding organization, communication, and project management skills, with a focus on continuous improvement and growing confidence in these areas.

Responsibilities

• Provides direct administration and support for the firm's grant making activities, including distribution processing, reporting and compliance.
• Complies with the firm's grant-making business processes, including application processing, financial tracking, and reporting.
• Maintains high service standards and responsiveness when working with internal personnel as well as external clients, applicants, and grantees.
• Works closely in support of firm's Senior Grants Manager.
• Under the Senior Grants Manager's supervision, support grant seekers with application and grant report submissions.
• Over time, develop expertise of the firm's grant-making software, steadily building knowledge and proficiency to help ensure file and data integrity and compliance with IRS guidelines and foundation specific requirements.

Skills

Grants management

Data management

Communication

Project management

Time management

Organizational skills

Education

Bachelor's degree

Tools

Grants management software

Job description

The Grants Administrator will be a member of the firm’s Philanthropic Advisory Services team that provides a variety of philanthropic advisory services to the firm’s individual, foundation and family clients. They will work collaboratively with team members, staff and Trustees while observing confidentiality of client and firm matters. They will report to the Director of Philanthropic Services.

Job Summary:

Provides direct administration and support for the firm's grant making activities, including as it relates to distribution processing, reporting and compliance.

Complies with the firm's grant-making business processes, including application processing, financial tracking, and reporting.

Maintains high service standards and responsiveness when working with internal personnel as well as external clients, applicant, and grantees.

Works closely in support of firm's Senior Grants Manager.

Under the Senior Grants Manager's supervision, support grant seekers with application and grant report submissions.

Over time, develop expertise of the firm's grant-making software, steadily building knowledge and proficiency to help ensure file and data integrity and compliance with IRS guidelines and foundation specific requirements.

Position Requirements:

Bachelor’s degree and at least two years’ experience in the nonprofit, philanthropic, or equivalent client service sectors. Experience in grants management in corporate, foundation, or government setting a plus.

Strong information technology and data management skills, including specific expertise in database and/or grants management.

Knowledge and application of best practices in grants management, including basic understanding of current IRS regulations related to nonprofits and foundations.

Ability to organize and prioritize numerous tasks and complete them under time constraints.

Outstanding organization, communication, and project management skills, with a focus on continuous improvement and growing confidence in these areas.