Manager, Grants Administration (JCFLA)

The Jewish Community Foundation of Los Angeles; Los Angeles (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

The Jewish Community Foundation of Los Angeles is seeking a Manager, Grants Administration to lead a new Grants Management team and oversee donor-recommended and discretionary grants. You will supervise two grants associates, drive data integrity across grant lifecycle systems, and coordinate with finance, program, and development teams.

You will implement and maintain grants management procedures, ensure due diligence, and provide exceptional donor relations while reporting to

Qualifications

• Bachelor’s degree in a relevant field
• Substantial experience with grants management software such as GrantedGE
• Mathematical literacy and mastery of basic accounting concepts
• Strong skills managing people, processes, and timelines
• Proven ability to track and manage several projects and processes simultaneously
• Highly effective oral and written communicator with the ability to adapt to a wide range of communication styles
• High level of demonstrated accuracy
• Exceptionally motivated, organized and detail-oriented; team player with a willingness to help where required
• Ability to work both under supervision and independently
• Professionalism and discretion

Responsibilities

• Manage workflow for all types of Foundation grants with timeliness and data accuracy
• Implement and maintain grants management and donor portal software; interface with Financial Edge
• Develop and maintain grants management procedures including due diligence and reporting
• Process high-level and sensitive grants as needed
• Oversee nonstandard grant transactions and anomalies in grantmaking
• Coordinate with finance/accounting, program, and development teams
• Lead the team in providing superior donor service
• Be primary contact for donor and grantee relations
• Review grant check proof reports, checks, and award letters
• Ensure multi-year grants are entered and tracked properly
• Oversee grant reporting and analysis
• Coordinate IRS compliance and Foundation requirements for grantmaking
• Manage special projects
• Other duties as assigned

Skills

People management

Donor relations

Project management

Communication

Attention to detail

Accounting basics

Education

Bachelor’s degree in a relevant field

Tools

GrantedGE

Financial Edge

Job description

Established in 1954, the Jewish Community Foundation of Los Angeles manages charitable assets of over $1 billion entrusted to it by over 1,300 families. The Foundation partners with donors to shape meaningful philanthropic strategies, magnify the impact of giving, and build enduring charitable legacies. Over the past 25 years, The Foundation has distributed over $1 billion in grants to thousands of nonprofits across a diverse spectrum, including $100 million in grants in 2017. www.jewishfoundationla.org .

Position Summary

The Manager, Grants Administration leads a newly formed Grants Management team, which will manage grants through their lifecycle and ensure proper due diligence for all Foundation grants. The successful candidate will have substantial experience managing a team of technical experts, have relevant software expertise, work effectively across multiple teams, and have a strong donor relations orientation. This new position will supervise two grants management associates, be responsible for administering all donor-recommended grants and The Foundation's discretionary grantmaking, and will report to Finance/Administration.

Responsibilities

• Manage work flow process for all types of Foundation grants, ensuring impeccable timeliness and accuracy of all relevant data fields
• Implement and maintain new grants management and donor portal software; master and manage software to meet requirements and ensure data integrity, including interface with general ledger software (Financial Edge); ensure grants management associates and other relevant staff are properly trained
• Develop, maintain, and ensure proper grants management procedures are in place and consistently followed, including but not limited to due diligence procedures, grant reporting, award letters, grant agreements, and procedures to ensure availability of funds
• Facilitate and/or be responsible for processing certain high-level and sensitive grants
• Oversee nonstandard grant transactions and anomalies related to grantmaking
• Coordinate and collaborate with other internal teams, including the finance/accounting, program, and development departments
• Lead the team in providing superior customer service to donors
• Be the primary contact for donor and grantee relations
• Review grant check proof reports, grant checks, and grantee award letters
• Oversee and ensure all multi-year grants are entered and tracked appropriately
• Oversee grant reporting and analysis
• Coordinate compliance with IRS regulations and The Foundation's requirements for grantmaking
• Manage special projects
• Other duties as assigned

Core Competencies and Qualifications (Required)

• Bachelor’s degree in a relevant field
• Substantial experience with grants management software such as GrantedGE
• Mathematical literacy and mastery of basic accounting concepts
• Strong skills managing people, processes, and timelines
• Proven ability to track and manage several projects and processes simultaneously
• Highly effective oral and written communicator with the ability to adapt to a wide range of communication styles
• High level of demonstrated accuracy
• Exceptionally motivated, organized and detail-oriented; team player with a willingness to help where required
• Ability to work both under supervision and independently
• Professionalism and discretion

Core Competencies and Qualifications (Desired)

• Demonstrated experience implementing relevant software

It is The Foundation’s policy to provide equal employment opportunity for all applicants and employees.