Grant Accountant & Awards Administrator — Hybrid Nonprofit

Automatic Data Processing, Inc.; New York (NY); Hybrid; USD 72,000 - 78,000; Full time

Job summary

The New York Hall of Science (NYSCI) in Corona, NY, seeks a Grants Accountant and Awards Administrator to manage grant financials, ensure GAAP compliance, and oversee reporting for public and private funding. The hybrid role collaborates with Finance, Programs, and Development teams to sustain accurate accounting for sponsored programs.

Responsibilities include monitoring expenditures, billing, payroll allocations, indirect cost proposals, and grant closeout, with a focus on accuracy,

Qualifications

• Bachelor’s degree in accounting, finance, or related field required.
• Minimum of five years of progressive accounting experience including grant accounting in nonprofit organizations.
• Strong knowledge of nonprofit accounting principles, GAAP, and restricted fund accounting.
• Experience with federal, state, local, and private foundation grants preferred.
• Knowledge of Uniform Guidance (2 CFR Part 200) and Single Audit requirements preferred.
• Experience with MIP Fund Accounting or similar nonprofit accounting software preferred.
• Experience with grants management and donor database systems is highly desirable.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar).

Responsibilities

• Coordinate grant administration through proposal development and required documents.
• Serve as primary administrative resource to the Program Teams throughout the proposal development process.
• Develop, document, and maintain standardized pre-award policies, procedures, templates, checklists, and workflows.
• Follow up with internal teams to ensure the required materials are received by deadlines.
• Serve as a systems administrator for SAM.gov, Grants.gov, and other public entities.
• Record grant revenue, receivables, deferred revenue, and related journal entries per GAAP and donor requirements.
• Monitor grant expenditures to ensure costs are allowable, allocable, reasonable, and incurred within the grant period.
• Prepare monthly grant reimbursement requests, billing invoices, and drawdowns in accordance with grant agreements.
• Oversee time-effort reporting, payroll allocations for sponsored projects, and supporting documentation.
• Assist in preparing the indirect cost rate proposal and grant closeout activities.
• Prepare monthly, quarterly, and annual financial reports for government agencies, foundations, and other funding organizations.
• Monitor grant spending against budgets and identify variances or compliance concerns.
• Provide financial analysis and forecasting for grant-funded programs.
• Coordinate grant closeout activities and maintain program income records.

Skills

Nonprofit accounting

GAAP

Grant management

Donor database systems

Google Workspace

Education

Bachelor’s degree in accounting, finance, or related field

Tools

MIP Fund Accounting

Grants.gov

SAM.gov

Job description

The New York Hall of Science (NYSCI) in Corona, NY, seeks a Grants Accountant and Awards Administrator to manage grant financials, ensure GAAP compliance, and oversee reporting for public and private funding. The hybrid role collaborates with Finance, Programs, and Development teams to sustain accurate accounting for sponsored programs.

Responsibilities include monitoring expenditures, billing, payroll allocations, indirect cost proposals, and grant closeout, with a focus on accuracy,